Accounts Payable Specialist

Duties and Responsibilities Enters all invoices, coding each to the appropriate expense and cost center categories

Considers fundamental accounting principles while coding invoices

Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records

Facilitates payment of vendors, reviewing purchase orders, and tracking recent payment history

Maintains courteous, professional relationships with vendors to facilitate changes in payment terms and instructions, and to resolve all discrepancies/disputes

Monitors and ensures on-time payment of all obligations, even in situations where invoices are not received/expected (e.g., rent) or on time

Regularly updates entire team – including CEO – regarding material payments, account balances, etc.

Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed

Assists with accounting records and ledgers by reconciling monthly statements and transactions

Works to maintain rapport with and balance needs of various company constituents: supply chain, maintenance, marketing, client management, etc.

Scope of responsibilities may increase to align with Company initiatives

Other related duties as assigned

Experience managing relationships with vendors and facilitating timely payments in compliance with invoices received

Communicates effectively and maintains productive relationships with coworkers, clients, and other contacts outside the company

Demonstrated trust and competence to be granted authority over payments

Must be proficient in Microsoft Office Suite and related programs

Experience with entering invoices and payments into an ERP system, such as SAP

Must be able and willing to learn other AP and accounting software systems

Excellent organizational skills and attention to detail

Demonstrated ability to multi-task in a fast-paced environment

Ability to maintain confidential and meticulous records

Temperament to stay calm and friendly while working out discrepancies with vendors

Strong improvement orientation; motivation to improve efficiency and accuracy of AP systems and procedures

Willingness and desire to expand accounting knowledge base via education and/or training

Accepts feedback from a variety of sources and constructively manages conflict

Education and Experience High school diploma required; Business or Accounting degree preferred

Certified Accounts Payable Professional (CAPP) certification preferred

Physical Requirement Prolonged periods sitting at a desk and working on a computer

Must be able to lift up to 15 pounds at times

Adheres to consistent and predictable in-person attendance