Logistics Coordinator

Job purpose

The logistics coordinator will provide administrative, logistics, and facilities coordination support for a major oil & gas project. The role supports on-site project activities, ensuring effective mobilization, office/facilities management, and coordination between project teams, contractors, service providers, and other stakeholders.

Key responsibilities

Provide technical, administrative, and coordination support related to project offices and temporary support facilities.

Coordinate administrative and operational requirements with relevant authorities, facility operators, contractors, subcontractors, and project stakeholders.

Support mobilization planning for office-based and site personnel, including office allocation, access/pass requirements, and timely site coverage.

Manage day-to-day office operations, procedures, records, supplies, equipment, and inventory.

Ensure project offices and facilities are organized, adequately stocked, and properly maintained.

Coordinate office maintenance, repairs, and other facility-related services with building management and service providers.

Monitor workplace health, safety, and compliance requirements.

Ensure meeting rooms and common areas are appropriately maintained.

Coordinate vendors and service providers and monitor their performance and contractual compliance.

Act as the primary point of contact for employee requests relating to offices and facilities.

This position requires working in a dynamic project environment with tight deadlines and multiple priorities. The successful candidate should be comfortable resolving operational issues, coordinating office mobilization and services, and working across multiple project/site locations.

Minimum qualifications & experience

Bachelor's degree in business, accounting, commercial, marketing, sciences, engineering, project management, supply chain management, law, communications, technology, mathematics, statistics, or a related discipline.

Minimum 8 years of experience in a relevant business-related function or discipline.

At least 4 years of experience within the oil & gas industry.

Strong, demonstrable administrative experience.

Knowledge of project execution is an advantage.

International experience, particularly within Qatar or the Middle East, is preferred.

Previous experience supporting large-scale projects and major industrial/site environments is highly desirable.

A valid driving license may be advantageous.

Key skills & competencies

Strong administrative, logistics, facilities, and coordination capabilities.

Ability to manage complex tasks and resolve day-to-day operational issues independently.

Good working knowledge of Microsoft Office, particularly Word and Excel.

Strong organizational, planning, communication, and stakeholder-management skills.

Ability to take initiative and deliver services within required schedules and budgets.

Capable of working independently within established procedures while coordinating effectively across multidisciplinary teams.

Ability to prioritize and multitask effectively in a high-pressure project environment.