accounts & admin executive

About the company

*Company: Inspired Homes Pte Ltd Industry: Construction / Landed Residential Design & Build Employment Type:** Full-Time (5.5 days)

Your tasks

Job Overview We are looking for a highly meticulous, organised and proactive Accounts & Admin Executive to manage our daily accounting, project documentation and administrative operations.

Accounts & Finance

• Maintain accurate accounting records using Xero, including system setup, quotations, invoicing and payments.
• Handle Accounts Payable and Receivable, customer progress claims, collections and bank reconciliations.
• Verify supplier and subcontractor invoices, claims and supporting documents, and prepare payments for management approval.
• Prepare and submit GST returns, monthly payroll and CPF contributions.
• Maintain project expense records and prepare monthly financial and cost reports.

Project & Office Administration

• Prepare, update and maintain project documents, contracts, quotations, purchase orders, invoices and records.
• Ensure all project and administrative records are accurate, properly filed and regularly updated.
• Respond promptly and professionally to calls, emails, WhatsApp messages and enquiries.
• Coordinate required work and administrative matters between departments, project teams, suppliers and subcontractors.
• Track outstanding documents, submissions, approvals, claims and deadlines, ensuring timely follow-up and completion.
• Handle MOM-related matters, work permits and foreign worker administration.
• Maintain an organised digital and physical filing system.
• Support general office administration and daily operations.

Requirements

The ideal candidate must have a strong sense of responsibility, excellent attention to detail and the ability to independently coordinate, follow up and ensure that outstanding matters are completed on time.

• Relevant experience in accounting and administration, preferably in the construction industry.
• Hands-on experience with Xero, GST, payroll and CPF submissions.
• Proficient in Microsoft Excel and Word.
• Highly meticulous, accurate and detail-oriented, particularly in paperwork, billings and financial records.
• Proactive, resourceful and analytical, with good problem-solving skills.
• Strong organisational skills and ability to manage multiple priorities and deadlines.
• Able to work independently, take ownership and follow through on assigned matters until completion.
• Responsible, committed and comfortable working in a fast-paced environment.
• Good communication and interpersonal skills with a positive working attitude.
• Familiarity with MOM regulations and foreign worker administration is an advantage.
• Ability to communicate in Mandarin is preferred for liaison with Mandarin-speaking workers and suppliers.

How to apply

Please submit your resume in PDF format only.

Other

Only shortlisted candidates will be contacted.