Executive Assistant (Secretary)

Job Title:  Executive Assistant to Managing Director Location:  East Singapore About the Role We are seeking a highly organised and professional Executive Assistant to provide comprehensive administrative and secretarial support to the Managing Director. This is a key role that requires discretion, strong communication skills, and the ability to manage a busy executive office in a fast-paced environment. You will act as a trusted point of contact for internal and external stakeholders, ensuring the smooth operation of the MD's daily activities. Key Responsibilities Manage the Managing Director’s complex calendar, scheduling meetings, appointments, and travel arrangements

Screen and respond to emails, phone calls, and correspondence on behalf of the MD

Prepare and coordinate meeting materials, presentations, and reports

Take minutes during key meetings and follow up on action items

Coordinate travel itineraries, including flights, accommodation, and visas

Process expense claims, invoices, and other administrative tasks

Liaise with internal teams and external partners, maintaining strong professional relationships

Support the MD with project coordination and ad-hoc tasks as required

Handle confidential and sensitive information with discretion

Assist with organising internal events, town halls, and executive visits

Requirements Essential Minimum 5 years of experience as an Executive Assistant or Personal Assistant to senior leadership

Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)

Excellent written and verbal communication skills

Exceptional organisational and time management abilities

Ability to work independently and handle multiple priorities

High level of discretion and professionalism

Experience organising travel and itineraries for senior executives

Ability to work in a fast-paced, dynamic environment To Apply (via Harold Consultancy) For a confidential discussion, please submit your detailed CV to Dennis Wee at hello@haroldconsultancy.com.