Administration Section Head

Lead, support, and monitor Site Administrators to ensure compliance with company policies, procedures, and operational standards.

Provide full administrative support to Project Managers and ensure timely resolution of daily operational challenges.

Coordinate transportation requirements, drivers, and fleet activities with Site Administrators and the Fleet Management function to maintain uninterrupted project operations.

Review and approve external vehicle rental requests and follow up on related administrative and financial procedures.

Ensure the availability of transportation for employees and maintain adherence to approved transportation schedules.

Review and approve employee accommodation plans, ensuring units are ready before employee assignment or mobilization.

Oversee preventive and corrective maintenance for employee accommodation and follow up on maintenance requirements.

Conduct regular site and accommodation inspections to ensure compliance with safety, security, cleanliness, and company standards.

Prepare inspection plans and reports highlighting observations, corrective actions, and improvement opportunities.

Supervise housekeeping and cleaning services at project sites and accommodation facilities to ensure service quality.

Manage the disbursement, settlement, and monitoring of operational advances in accordance with approved financial policies.

Review expenses related to accommodation utilities, minor maintenance, vehicle maintenance, and approved emergency expenditures.

Review and approve site employee allowances, including transportation, accommodation, and meal allowances, before submission to HR and Finance.

Coordinate with government authorities, local entities, suppliers, and service providers to ensure operational continuity.

Prepare periodic reports covering operational performance, administrative costs, budget utilization, progress, and operational challenges.

Review financial reports and monitor actual spending against approved budgets.

Bachelor’s degree in Business Administration, Commerce, or a related discipline.

7–10 years of total professional experience, including relevant experience in administration and operations.

Previous experience in the construction industry, preferably within project-site or camp administration.

Proven experience leading administrative teams and managing multiple sites or large workforces.

Strong knowledge of employee accommodation management, transportation coordination, fleet operations, and site support services.

Good understanding of petty cash, operational advances, expense settlements, financial reporting, and budget monitoring.

Strong communication, coordination, negotiation, and problem-solving skills.

Ability to work under pressure, prioritize competing operational requirements, and respond quickly to urgent matters.

Proficiency in Microsoft Office, particularly Excel and Word.

Willingness to work and/or reside in the North Coast according to project needs.

Arabic and English communication skills are preferred.