Administrative Executive
About Craft Union Pte Ltd At Craft Union Pte Ltd , we specialize in the B2B supply and distribution of high-quality provision goods to commercial clients across Singapore. As our business continues to grow, we are looking for an organized, detail-oriented Administrative Executive to keep our back-office operations running smoothly and efficiently. Key Responsibilities Invoicing & Billing Support: Generate and issue customer invoices, delivery orders (DOs), credit notes, and purchase orders accurately and promptly.
Verify billing details against sales orders and delivery records before dispatching.
Assist the finance team with basic accounts receivable (AR) follow-ups and payment matching.
Document Management & Filing: Maintain systematic physical and digital filing systems for company contracts, invoices, supplier records, and operational documents.
Ensure full document compliance and audit readiness.
General Office Administration: Handle daily administrative tasks, incoming calls, emails, and general customer/supplier inquiries.
Manage office supplies inventory, pantry stock, and general facility maintenance requests.
Assist in processing expense claims, data entry, and incoming/outgoing mail or courier services.
Cross-Departmental Support: Work closely with the Sales, Logistics, and Procurement teams to resolve order discrepancies or administrative delays.
Provide ad-hoc administrative support for management meetings or special company projects as needed.
Requirements Skills: Proficient in Microsoft Office (Word, Excel) and basic accounting/ERP software.
Strong organization and time-management abilities with an eye for accuracy.
Attributes: Reliable, proactive, and able to work independently as well as part of a team.
Good written and verbal communication skills.
What We Offer Competitive base salary with performance bonuses.
Medical and health benefits.
Stable, supportive office environment with structured working hours.
Clear opportunities for career growth within the company.