Administrative Assistant
Job Summary
The Administrative Assistant provides essential daily administrative and project support to the Singapore team and cross-border functions, ensuring efficient documentation, meeting coordination, filing discipline, and communication among project managers, engineers, and internal stakeholders.
Responsibilities
- Organize and coordinate daily administrative tasks to support team operations and cross-department collaboration.
- Establish, maintain, and standardize the company’s administrative and project document filing system to ensure easy retrieval and compliance.
- Collect, file, and follow up on project documents with project managers to maintain accurate and up-to-date records.
- Prepare detailed meeting notes, track action items, and maintain clear records to support project progress and accountability.
- Manage correspondence, reports, and basic presentations in both English and Chinese to facilitate bilingual communication.
- Support procurement of office supplies, process expense claims, and assist with general office operations to ensure smooth workplace functioning.
- Execute ad-hoc administrative duties assigned by supervisors to meet evolving business needs.
Required competencies and certifications
- Diploma or higher educational qualification.
- Proficient written and spoken English and Chinese to support bilingual communication in a project-driven environment. (English is the primary working language in Singapore)
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) to produce documents, presentations, and manage communications.
- Strong attention to detail and organizational skills to coordinate tasks across teams effectively.
Preferred competencies and qualifications
- Prior administrative experience is advantageous to perform core duties efficiently.
- Ability to work effectively in a bilingual, project-driven engineering environment.
We regret that only shortlisted candidates will be notified. CopperCo Talent Services Pte Ltd | EA Licence No: 20C0333 | EA Personnel Reg. No. R26163306