Mobilisation Coordinator

Project Overview: The Ar Rjum Project comprises a green field gold project with three open pit mining operations with associated waste dumps and ore stockpile, a processing plant, tailings management facilities, and supporting infrastructure including water supply, power supply, maintenance facilities, offices, temporary and permanent accommodation village.

The Project is situated within the Central Arabian Gold Region, approximately 200 km north-east of Taif towards Riyadh and about 26 km South of Al Mouwayh, which is a small town situated on the Jeddah - Riyadh highway.

Job Summary: The Mobilisation Coordinator provides administrative and coordination support overseeing all workforce mobilisation activities for the Project. This role ensures that all personnel meet the required pre-mobilisation, legal, and site access requirements prior to arrival on site.

The Mobilisation Coordinator works closely with the contractors and the internal project teams to verify workforce documentation, coordinate site access and badging, and schedule mandatory Project Orientations. The role plays a key part in ensuring that only compliant, authorised, and properly onboarded personnel are permitted to access the Project site, supporting safe, efficient, and well-managed workforce mobilisation.

This is a high volume, process driven role requiring strong attention to detail, accuracy in data management, and proactive coordination with internal teams and the contractors to support timely and compliant workforce recruitment and mobilisation.

The position requires residence in the Project accommodation facility (camp) in Saudi Arabia.

Major Responsibilities:

• Coordinating all mobilisation activities in line with Project requirements and contractor workforce forecasts.
• Reviewing and verifying workforce mobilisation documentation.
• Monitoring and following up on incomplete, missing, or non-compliant documentation.
• Monitor mobilisation status and follow up outstanding requirements.
• Ensuring all pre-mobilisation requirements are met prior to scheduling the Project Orientation.
• Coordinating with ES&H teams to schedule and confirm attendance at mandatory Project orientations.
• Coordinating with Security teams for workforce badging and access control.
• Managing orientation bookings and maintaining accurate records of attendance and completion.
• Reporting confirmed orientation schedules and attendance status to relevant stakeholders. Tracking mobilisation status against contractor-submitted workforce forecasts and schedules.
• Maintaining accurate mobilisation records, registers, and databases.
• Preparing daily, weekly, and monthly reports on mobilisation status and workforce numbers.
• Validating contractor-submitted workforce data, including headcounts and mobilisation timelines.
• Supporting audits and compliance checks related to workforce mobilisation and orientation.
• Coordinating between Contractors, Workforce Services, Security, ES&H, and other Project functions.
• Identifying and escalating risks or delays that may impact mobilisation schedules.
• Supporting continuous improvement of mobilisation processes, systems, and reporting.

Education and Experience Requirements:

• Experience in mobilisation, onboarding, training coordination, or workforce services roles on major construction projects
• Experience working with contractor workforce forecasts and mobilisation planning
• Experience with workforce systems, databases, or mobilisation tracking tools
• Experience managing documentation, compliance checks

Required Knowledge and Skills:

• Strong administrative background with high attention to detail
• Proficient in Microsoft 365
• Proficient in using Copilot and other AI tools
• Good communication and coordination skills
• Familiarity with Saudi Arabian labour and site access requirements (e.g. Iqama, Ajeer, work permits)

Supervision Received:

• Reports to and receives operational instruction from the Workforce Services Manager.
• Receives functional guidance from the Regional Workforce Services Manager.
• Key Interfaces:
• This position interfaces frequently with a range of internal and external stakeholders, including:

Construction & Project Management

• Subcontractor Representatives
• Bechtel ES&H, Security, Construction and Contracts Functions
• Join Bechtel and contribute to our mission of delivering innovative solutions and creating the future for our company and communities around the world.