Executive Assistant - Johnson Barrow
About Us At Johnson Barrow, we believe that our strength starts with a passion for excellence. Our 60 years of innovation allows us to be one of the most established and respected HVAC organizations in the Pacific Northwest. We are proud to be on the cutting edge of system technology, which is extremely critical in today's energy conscious market. By continually striving to foster a positive, supportive culture, we not only hold ourselves to the highest standard for our customers but enjoy and take great pride in the work we do!
Position Summary
Johnson Barrow is seeking a highly organized, proactive Executive Assistant to support our Executive Leadership Team This role is essential to the effectiveness of our leadership team and requires exceptional organizational skills, strong communication abilities, and the discretion to manage sensitive information. The Executive Assistant will act as a trusted partner, helping coordinate priorities across sales, operations, and executive leadership in a fast-paced, project-driven commercial HVAC environment.
Key Responsibilities
Provide high-level administrative support to the VP of Sales, VP of Operations, and Managing Partner, including complex calendar management, scheduling, and coordination across multiple leaders
Manage travel arrangements, itineraries, and expense reporting for assigned executives
Prepare, review, and edit correspondence, presentations, reports, and executive-level documents
Serve as a key liaison between leadership and internal teams, customers, manufacturers, and external partners
Manage and prioritize incoming communications, ensuring timely responses and appropriate escalation
Coordinate leadership meetings, sales meetings, and operational reviews, including agenda preparation, note-taking, and follow-up on action items
Assist with project coordination related to sales initiatives, operational priorities, and strategic planning efforts
Help align schedules and priorities between sales and operations leadership to support efficient decision-making
Maintain organized digital and physical filing systems, including contracts and confidential documents
Handle sensitive and confidential information with professionalism and discretion
Support special projects and provide general administrative support as needed
Qualifications
3+ years of experience as an Executive Assistant or in a senior administrative support role
Proven ability to support multiple senior leaders simultaneously
Exceptional organizational, time management, and multitasking skills
Strong written and verbal communication abilities
High level of professionalism, discretion, and confidentiality
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams and CRM systems preferred
Ability to work independently, anticipate leadership needs, and proactively solve problems
Strong attention to detail and follow-through
Preferred Qualifications
Experience supporting leadership in commercial HVAC, construction, engineering, or related industries
Familiarity with manufacturers’ representative firms or project-based organizations
Associate’s or Bachelor’s degree
Key Competencies
Strong judgment and discretion
Excellent interpersonal and relationship-building skills
Ability to manage shifting priorities in a dynamic environment
Proactive, solutions-oriented mindset
Calm, professional demeanor under pressure
Compensation: $80,000 - $100,000 annually
This is a full-time, exempt position with competitive compensation based on experience and qualifications, plus eligibility for Johnson Barrow’s performance-based bonus program. The company also offers a comprehensive benefits package and reimburses all business travel expenses in accordance with company policy.
Total Rewards
At Johnson Barrow, we believe in recognizing and rewarding the contributions of our employees. Our total rewards package is designed to support your financial success, personal well-being, and professional growth, and includes:
Competitive compensation with bonus opportunities tied to individual and company performance
Medical, dental, and vision insurance
Health savings account (HSA) and flexible spending account (FSA) options
Life and disability insurance
401(k) retirement savings plan with company match
Paid time off (vacation, sick leave, and holidays)
Employee assistance program (EAP)
Professional development and training opportunities
Tuition reimbursement program
Volunteer time and wellness initiatives
EEO Statement
At Johnson Barrow, we believe our strength comes from the diverse experiences, backgrounds, and perspectives of our people. We are committed to creating a workplace where everyone feels respected, valued, and supported to succeed. We welcome applicants of all races, colors, ancestries, national origins, religions, creeds, ages, sexes, genders, gender identities and expressions, sexual orientations, marital or family statuses, pregnancies, physical or mental disabilities, genetic information, veteran or military statuses, and any other characteristics protected by applicable federal, state, provincial, or local laws. Guided by our core values: Helping People Succeed, Building Partnerships for Life, Relentless Customer Service, and a Sense of Urgency, we strive to ensure every team member can contribute fully and thrive.