Administration Assistant

Job Description

As an administration assistant, you will play a crucial role in providing administrative support to the quantity surveying team, enabling them to focus on their core responsibilities. Your work will involve a range of tasks, from data entry and report preparation to coordinating meetings and maintaining an organized office environment. This role is ideal for an individual with strong organizational skills, attention to detail, and a proactive approach to work.

Responsibilities:

Provide administrative support to the quantity surveying team, including data entry, report preparation, and document management.

Coordinate meetings, appointments, and events, ensuring smooth scheduling and effective communication.

Maintain an organized and efficient office environment, including managing supplies and equipment.

Assist with project management tasks, tracking progress, and ensuring timely completion of projects.

Prepare and distribute meeting materials, agendas, and minutes, ensuring accurate record-keeping.

Support the team with research and data collection, as required for various projects and initiatives.

Maintain necessary documentation systems for efficient and orderly storage and retrieval of documents and information.

Maintain and update all necessary records, files, and databases.

Liaise with quantity surveying department members to ensure the work is carried out efficiently.

Raise LPOs and ensure timely follow-up of payments.

Coordinate between all team members to ensure deadlines are achieved.

Liaise with external parties, such as vendors and clients, to coordinate services and deliveries.

Maintain confidentiality and ensure data security, adhering to company policies and procedures.

Perform other administrative tasks as assigned, adapting to the needs of the department.

Requirements:

High school diploma or equivalent qualification is required.

Strong proficiency in Microsoft Office suite, particularly Excel and Word.

Excellent organizational skills with the ability to prioritize tasks and manage multiple projects.

Effective communication skills, both verbal and written, with the ability to interact professionally with diverse stakeholders.

A positive attitude and a commitment to providing exceptional administrative support.