administrative coordinator

Your tasks

Duties and Responsibilities

• Coordinate recruitment activities, including screening, interviews, candidate communications, and reference checks.
• Prepare employment agreements, job descriptions, onboarding packages, and employee documentation.
• Support new hire onboarding and orientation processes.
• Maintain accurate and confidential employee records and personnel files.
• Assist with benefits administration, employee enrollment, and HR reporting. (Payroll is NOT part of this role)
• Monitor employee training requirements and coordinate training activities.
• Collaborate on identifying and resolving employee-related issues.
• Track deadlines and ensure required information is completed on time for the finance team.
• Support leadership with administrative projects and tasks.

Requirements

Are you the person who loves keeping things organized, making good relationships and ensuing nothing falls through the crack? If so, we want to hear from you.

This role is ideal for someone with exceptional organizational and administrative skills who enjoys supporting people, problem solving, relationship networking and day-to-day administration duties in a fast-paced environment, with a strong communication skills and attention to detail is a must, under the direction of the Human Resource & Business Operations Manager.

Qualifications, Education, Experience

• Post-secondary education in Human Resources, Business Administration, Office Administration, or a related field.
• Related experience involving a broad range of HR or administrative responsibilities.
• Proficiency with Microsoft Office & Outlook; ability to learn new platforms
• Strong written and verbal communication skills.
• Ability to address HR-related issues and implement effective solutions.
• Sound judgement, attention to detail, and confidentiality.
• Self-driven, organized, and able to effectively manage multiple priorities.
• Analytical, critical thinking, and problem-solving skills.
• Personal integrity, accountability, and professionalism under pressure.
• Ability to work independently while contributing positively to a team environment.

Skills & Abilities

• Ability to prioritize & meet deadlines
• Collaborative, flexible, and honest team player
• Excellent verbal and written English communication skills
• Strong attention to detail
• Manage confidential material and information with discretion, tact and diplomacy.

What we offer

Pay: $24.00-$36.00 per hour

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match

How to apply

How to Apply: send a covering letter and resume to: HR@rotormaxx.com

Other

We are seeking a permanent full-time (40 hours per week) professional HR & Administrative Coordinator to join our team in Parksville.

Job Conditions

• Must be able to clear a Criminal Record Check for Controlled Goods Program.
• Ability to work on-site, Monday to Friday, 7am to 3.30pm in Parksville.
• Ability to work effectively with people from diverse backgrounds.

Expected hours: 40.0 per week

Work Location: In person