Office Coordinator

Keller Postman is seeking a highly organized, service-oriented Office Coordinator to support the day-to-day operations of our Lake Mary office. This role is essential to maintaining a professional, efficient, and welcoming workplace environment for employees, visitors, and vendors.

The ideal candidate is proactive, detail-oriented, and capable of managing multiple operational responsibilities while delivering exceptional internal customer service. This position is fully in-office and requires daily on-site presence.

This full-time position will work in our Lake Mary, FL office five weekdays per week. The compensation for this position is $23.00 to $25.00 per hour, plus a year-end discretionary bonus and benefit

Key Responsibilities

Office Operations & Facilities Coordination

Serve as the primary point of contact for office-related maintenance and facility needs

Coordinate with building management and vendors regarding:

HVAC issues

Door and access maintenance

Appliance upkeep and repairs

Office signage and name plates

General office maintenance requests

Monitor office appearance and functionality to ensure a clean, organized, and professional environment

Water and maintain office plants as needed

Check and distribute incoming mail and deliveries

Supply & Breakroom Management

Order and maintain office supplies and inventory

Stock and organize breakroom supplies, snacks, beverages, and kitchen essentials

Coordinate catering orders for meetings and office events

Ensure common areas remain tidy and fully stocked throughout the day

Access & Security Administration

Administer employee and visitor access through the office key card access system

Coordinate onboarding/offboarding access needs with internal teams

Maintain accurate records related to office access and badges

Front Desk & Reception Support

Serve as a welcoming point of contact for visitors and guests

Answer and route incoming phone calls for the firm in a professional and courteous manner

Assist with visitor coordination and conference room preparation as needed

Qualifications

2+ years of office coordination, administrative, facilities, or receptionist experience preferred

Strong organizational and multitasking skills

Excellent verbal and written communication skills

Ability to work independently and proactively solve problems

Professional demeanor with strong customer service skills

Proficiency with Microsoft Office Suite and general office technology

Experience with office access systems or facilities coordination is a plus

Preferred Attributes

Dependable and responsive

Detail-oriented with strong follow-through

Comfortable interacting with vendors, building management, attorneys, and staff at all levels

Able to prioritize changing needs in a fast-paced office environment

Keller Postman is an Equal Opportunity Employer. For California Applicants, please find our CRPA information here .