Admin Project

Deskripsi Pekerjaan :

• Manage project administration, including SPK, PO, BAST, invoice, and vendor documents.
• Collect, organize, and verify vendor documents to ensure completeness and accuracy.
• Coordinate with Project Manager/Project Officer, Finance, vendors, suppliers, talent, and freelancers regarding project administration and payment processes.
• Track vendor payment status, project timelines, document completion, and Finance cut-off schedules.
• Follow up with vendors regarding incomplete or revised documents and provide clear updates on document/payment status.
• Conduct detailed document checking and quality control before submitting documents to Finance.
• Prepare and maintain project administration files and digital/physical documentation.
• Support project teams in meeting deadlines by prioritizing urgent administrative tasks and anticipating documentation needs.
• Handle vendor inquiries and payment-related concerns professionally and responsively.
• Provide regular updates to the Head Administration, Project Team, and Finance regarding document and payment progress.
• Perform minor document revisions, formatting, and PDF management when required.

Kualifikasi

• Experience handling vendors/suppliers and coordinating with multiple stakeholders is highly preferred.
• Good understanding of project administration documents, such as SPK, PO, BAST, invoice, and vendor documentation.
• Basic understanding of payment terms, invoice validation, project budget, and Finance payment processes.
• Proficient in Microsoft Office, especially Excel/Google Sheets; familiar with basic formulas such as IF, VLOOKUP, and TEXT.
• Good email management and documentation skills.
• Familiar with digital document management, e-signature/e-material, or project tracking tools.
• Strong attention to detail, especially when checking company names, amounts, dates, and supporting documents.
• Strong communication and interpersonal skills, with the ability to deal professionally with vendors and internal stakeholders.
• Responsive, proactive, well-organized, and able to manage multiple priorities.
• Able to work under pressure and meet tight project deadlines

Skills: Microsoft Office, ERP Software, Administration, Google Docs, Google Sheets, Data Entry