Home Health Scheduling Coordinator

About Circadia Health Circadia Health is a growth-stage healthcare AI company on a mission to prevent avoidable hospitalizations and transform senior-care operations. Our Circadia Intelligence Platform combines: Contactless sensing that monitors respiration and motion with medical-grade accuracy Native AI predictive models that detect 85% of preventable adverse events several days in advance Enterprise integrations that operationalize predictions directly inside EHR, care coordination, billing, and compliance workflows Today, our technology touches 40,000+ post-acute patients daily across skilled nursing, home health, and home care networks. We are backed by leading healthcare and AI investors and headquartered in El Segundo, CA.

The Role Help build the operational backbone of Circadia's growing Home Health program. As a Home Health Scheduler , you will coordinate daily schedules for our field-based nurse practitioners, ensuring they spend more time caring for patients and less time driving between visits. This role requires expertise in home health scheduling, geographic route planning, provider utilization, and real-time schedule management. Your work will directly impact patient access, provider efficiency, and our ability to scale home-based care.

What You'll Do Provider scheduling & route optimization

Build and optimize daily schedules for nurse practitioners conducting in-home or virtual visits

Coordinate geographically efficient routes to minimize travel time and maximize daily patient visits

Balance provider workloads across assigned territories

Patient coordination

Schedule new patient visits and follow-up appointments

Confirm appointment availability with patients and caregivers

Manage cancellations, reschedules, and same-day scheduling changes

Real-time schedule management

Monitor provider schedules throughout the day and quickly adjust for changes

Fill open appointment slots while maintaining efficient routing

Communicate scheduling updates with clinical staff and patients

Operational support

Collaborate with operations, nurse practitioners, and care teams to support seamless daily operations

Maintain accurate scheduling documentation within EMR and scheduling platforms

Identify workflow improvements that increase provider productivity and scheduling efficiency

Scaling the program

Help develop scheduling best practices as Circadia rapidly expands its Home Health program

Support onboarding of new providers by integrating them into efficient scheduling workflows

Qualifications 2+ years of scheduling experience in Home Health, Home Care, Hospice, or another mobile healthcare setting

Experience scheduling field clinicians traveling between patient homes

Strong understanding of geographic routing, travel optimization, and territory management

Experience managing frequent schedule changes and same-day adjustments

Excellent organizational, communication, and multitasking skills

High attention to detail and ability to work independently

Comfortable working in a fast-paced, rapidly growing startup environment

Proficiency with EMRs, scheduling software, Microsoft Office, and Google Workspace

Nice-to-Haves Experience scheduling Nurse Practitioners or Registered Nurses

Familiarity with route optimization or mapping software

Spanish preferred