Administrative Assistant

Material Engineering division widely contributes to Toyota development activities from vehicle development projects to fundamental research. Our team is committed to develop solutions and to introduce attractive & environment-friendly materials towards circular economy, carbon neutrality and customer happiness.

Your responsibilities

• Prepare Purchase Orders, and proceed receiving and invoicing
• Process technical reports towards official issuance acc. to our internal process
• Prepare and format documents, reports, presentations
• Establish guidelines and procedures
• Actively propose and implement cost reduction and efficiency ideas
• Support the team's digitalization processes
• Manage calendars, schedule meetings, and coordinate appointments.
• Support internal and external communication with stakeholders.
• Assist in organizing events, workshops, and team activities.

Your profile

• Proven experience as administrative assistant
• Excellent organizational and time-management skills.
• Rigorous and self-disciplined
• Strong written and verbal communication skills in English. Flemish and French are a plus.
• A very good knowledge of Excel is required (advanced formulas, pivot table...), and powerBI. A good command of powerApp is a plus.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team.
• You have a Toyota DNA, this means:

Courage:you are ready to let go of the easy path to reach challenging targets Collaboration: you are a team player, respectful and inclusive in your style and you take a customer-oriented approach

Creativity: your passion drives you to explore innovative ideas and challenge the impossible

Curiosity:you combine imagination and fact-based observation

Coaching: you share knowledge and feedback with your colleagues and celebrate each other's success