Executive Assistant to the COO & CIO (f/m/d)

About tonies:

tonies is the world’s leading interactive audio platform for children, with over 10 million Tonieboxes and 125 million Tonies sold globally. Our intuitive, screen-free system empowers children to learn and play independently in a safe and engaging way.

With a presence in over 100 countries and a diverse portfolio of ~1,400 Tonies across multiple languages, we continue to redefine how children experience storytelling and learning. Since our IPO in 2021, our global team of 550+ colleagues is united by a shared mission: shaping the future of play, learning, and imagination.

Your tasks

You as part of tonies:

As Executive Assistant to the COO and CIO, you will act as a trusted partner at the heart of our global operations and technology leadership.

This is a high-impact role that goes beyond traditional administrative support—you will help drive efficiency, enable decision-making, and ensure seamless execution at C-level. Working closely with another assistant in a shift model, you will ensure full coverage and continuity.

Your tasks and responsibilities will include:

Executive Support & Prioritization

Proactively manage complex calendars, priorities, and workflows for the COO and CIO

Anticipate needs, resolve conflicts, and ensure optimal time allocation aligned with business priorities

Stakeholder & Communication Management

Serve as a key interface between the executives and internal/external stakeholders

Ensure clear, professional, and timely communication across all levels of the organization

Meeting & Decision Enablement

Plan, prepare, and coordinate high-level meetings (Board, C-Level, leadership forums)

Prepare agendas, materials, and follow-ups to ensure effective decision-making and execution

Project & Content Support

Support strategic initiatives, including research, analysis, and preparation of high-quality presentations

Track key action items and ensure follow-through across teams

Travel & Office Coordination

Organize efficient international travel, including complex itineraries

Oversee executive office operations to ensure a smooth and professional environment

Confidentiality & Governance

Handle sensitive information with the highest level of discretion

Support adherence to governance, deadlines, and key business processes

Continuous Improvement & Risk Management

Identify and eliminate bottlenecks across the NPI and PDP processes.

Establish proactive risk management and mitigation routines for launch readiness and production ramp-up.

Your profile

What we are looking for:

Experience & Background

5+ years of experience as an Executive Assistant at senior leadership level

Experience in a fast-paced, international environment (e.g., listed company, consulting, finance, or tech)

Skills & Capabilities

Outstanding organizational and prioritization skills

Strong communication skills in German and English (written and spoken)

High attention to detail combined with a pragmatic, solution-oriented mindset

Ability to manage multiple stakeholders and topics simultaneously

Mindset

Proactive, structured, and highly reliable

Comfortable operating in a dynamic, fast-changing environment

Strong sense of ownership and professionalism

Technical Skills

Advanced proficiency in Google Workspace and Microsoft Office (especially PowerPoint & Excel)

Flexibility

Willingness to work in a shift model (early/late) and availability on Fridays

We offer

Why tonies?

Good to know: We are committed to inclusion and diversity. We celebrate different abilities, ethnicities, faiths, and genders. Everyone is welcome at all stages of their journey with us.

Contact

We look forward to hearing from you!

Vanessa Hubert-Man

Talent Acquisition Team (Central)