Executive Secretary

Your tasks

• Manage the executive's calendar, schedule meetings, and coordinate appointments.
• Handle incoming and outgoing phone calls, emails, and correspondence professionally.
• Prepare, organize, and maintain documents, reports, presentations, and records.
• Arrange meetings, prepare agendas, and follow up on assigned tasks and action points.
• Coordinate internal and external communications with employees, clients, and business partners.
• Organize and maintain filing systems, both physical and digital.
• Handle confidential information with discretion and professionalism.
• Assist with travel arrangements, bookings, and other administrative requirements when needed.
• Follow up on pending tasks and ensure deadlines are met.
• Perform general administrative duties to support daily office operations.

Requirements

We are looking for an organized, proactive, and detail-oriented Executive Secretary to provide administrative support to management and ensure the smooth day-to-day operation of the office.

• Female candidates only.
• Bachelor's degree in any major.
• Minimum 2 years of experience in executive secretarial, administrative, or office support roles.
• Excellent verbal and written communication skills.
• Good command of Microsoft Office applications, especially Word, Excel, and Outlook.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Ability to multitask, prioritize tasks, and meet deadlines.
• Professional appearance and interpersonal skills.
• Ability to handle confidential information responsibly.
• Good follow-up skills and a proactive attitude.
• Based in Alexandria or willing to work there.