Buying Desk Coordinator
At Ocado Group, we are a global technology leader reinventing the retail landscape through cutting-edge AI and robotic engineering. While our automation powers the world’s most advanced fulfillment centers, our people drive our international growth.
The Next Chapter: We are launching a brand-new Global Shared Service Centre in Sofia. Positioned as the strategic heart of our international finance and people operations, this hub offers a unique opportunity to help build a global team from the ground up.
The Opportunity
We are looking for a detail-oriented, tech-savvy Buying Desk Coordinator to join our team. Working alongside our Procurement and Finance functions, you will play a critical role in executing Ocado’s Buying Channels Strategy - ensuring processes work smoothly, spotting errors early and taking ownership of a variety of transactions from multiple buying channels.
If you have a strong administrative background, exceptional attention to detail, and love working with modern systems and data, this is a fantastic opportunity to grow your career within a collaborative and supportive team.
Review, validate, and approve purchase requisitions coming through Omnea before converting them into Purchase Orders (POs) in Oracle Fusion
Manage regional procurement workflows, understanding which countries require manual PO creation versus those handled automatically
Act as a key filter for errors - spotting and correcting common issues (e.g., incorrect Ocado entities, invalid delivery dates/system default errors)
Manage a portfolio of Procurement Virtual Card transactions
Regular contact with our Tail Spend Management partner, ensuring smooth transactions
Work closely with Procurement and business users to resolve discrepancies upfront, ensuring smooth downstream invoice processing
Perform regular data maintenance and reconciliation between systems (Omnea and Oracle Fusion) to ensure database alignment
Handle technical administrative tasks, including updating active vendor/supplier lists across platforms
Provide high-quality, responsive customer service to internal stakeholders, procurement teams, and AP partners
Serve as a reliable go-to point of contact for daily buying desk inquiries and operational support
What You Bring to the Team
Proven experience in an administrative, data entry, or operational support role (entry-level to early career).
Possess a "critical eye" for catching small details, inconsistencies, or system errors before they become larger operational issues.
Comfortable working across multiple platforms; prior exposure to Oracle Fusion, Omnea, or similar ERP/procurement tools is a plus (training provided).
Clear, friendly communicator who enjoys helping colleagues and providing great internal service.
Able to manage routine administrative tasks alongside periodic technical data maintenance.
Why You Should Join Us
Sofia is the cornerstone of our global operations. This role offers high visibility across the entire finance function. You will collaborate closely with Group Finance on technical reporting, support Commercial Finance Partners, and maintain a broad network of internal stakeholders (FP&A, Tax, Treasury, AP, AR) to drive operational excellence.
What We Offer You:
Work-Life Balance: Hybrid office policy (60% onsite) + 30 days of our "Work from Anywhere" program .
Time Off: 25 days of annual leave.
Financial Perks: €150 monthly allowance for wellbeing or flexible expenses.
Health & Security: Comprehensive medical plan (including health & dental coverage), life and disability insurance.
Family & Support: Enhanced maternity/paternity leave and an Employee Assistance Program.
Equal Opportunities at Ocado Group We are an equal opportunities employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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