Assistant Office Manager
Responsibilities:
- Answer and screen phone calls, greet visitors, and manage general firm email inboxes.
- Sort, open, scan, and distribute incoming/outgoing mail, legal notices, and courier packages.
- Draft, format, and proofread routine correspondence, memos, and administrative documents.
- Monitor and replenish office supplies, stationery, printer toner, and pantry items.
- Coordinate with outside vendors, building maintenance, IT support, and equipment repair services.
- Help maintain a clean, organized, and functional physical and digital work environment.
- Assist in managing master firm calendars, conference room bookings, and appointments for the office manager.
- Coordinate logistics for meetings
Requirements:
- A minimum of 1 year of experience
- A minimum of a diploma in a related field