Finance Administrator / Office Executive
We are looking for a meticulous, quick-thinking Finance & Admin Assistant to support our Finance Manager and the wider office team. You will handle day-to-day finance documentation, prepare business proposals, and keep our paperwork accurate, organized, and on schedule. This is a hands-on role suited to someone who learns fast, takes pride in getting details right, and is comfortable juggling multiple tasks.
Key Responsibilities
- Prepare, issue, and follow up on quotations and invoices accurately and on time
- Draft, review, and track contracts and agreements, ensuring correct details, signatures, and version control
- Assist the Finance Manager with data entry, document checks, and routine finance administration
- Prepare paperwork and proposals for the company, including tenders, quotations packages, and supporting documents
- Maintain organized physical and digital filing systems for easy retrieval and audit readiness
- Liaise with clients, suppliers, and internal teams to obtain or confirm information and documents
- Provide general administrative and paperwork support as needed, including ad hoc tasks that arise
Requirements
- Diploma or degree in Accounting, Business Administration, or a related field (or equivalent experience)
- 1 to 3 years of experience in finance administration, accounts support, or office administration (fresh graduates with strong attitude may be considered)
- Strong attention to detail and accuracy, especially with figures and documents
- Fast, organized, and able to work to deadlines
- Quick learner who can pick up new processes and systems with minimal supervision
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Good written and verbal communication skills
- Discreet and trustworthy in handling confidential financial information
Personal Qualities
Meticulous, proactive, dependable, adaptable, and willing to help out wherever the team needs support.