Purchasing Coordinator (Plumbing & Sanitary)

We are a plumbing and sanitary contractor looking for a Purchasing Coordinator to support our building projects. You will manage the full purchasing cycle for plumbing and sanitary materials and work closely with the project team, suppliers and store to ensure materials are delivered on time, to specification and within budget.

Key Responsibilities

• Handle the full purchasing process for plumbing and sanitary materials, including sourcing, requesting quotations, issuing purchase orders (POs), expediting and tracking deliveries.
• Purchase materials such as pipes and fittings (uPVC, HDPE, PPR, copper, stainless steel, cast iron/ductile iron), valves, water tanks, pumps, sanitary wares and fittings, floor traps, gratings and pipe supports.
• Review project drawings, specifications, BQ and approved material submissions to confirm correct items, brands, sizes and quantities before purchasing.
• Ensure purchased water fittings and sanitary products meet project specifications and PUB requirements (e.g. WELS labelling) where applicable.
• Source and evaluate suppliers, compare quotations, and negotiate prices, lead times and payment terms in line with company policies.
• Coordinate with project managers, engineers, site supervisors and store to plan material requirements according to project schedules and site progress.
• Follow up with suppliers on delivery status and update the project team promptly on any delays or shortages.
• Prepare and maintain delivery reports, purchase records and supplier database.
• Track material costs against project budgets and support monthly cost reporting.
• Verify delivery orders and invoices against POs, and assist with returns, replacements and claims where necessary.
• Perform proper documentation and filing of all purchasing records.
• Perform other ad-hoc purchasing duties as assigned.

Requirements

• Diploma or Degree in Mechanical Engineering, Building Services, Purchasing/Supply Chain or a related field.
• At least 2 years of purchasing or procurement experience in plumbing and sanitary, M&E or the building and construction industry.
• Familiar with plumbing and sanitary materials, including pipe types, sizes, fittings and common brands.
• Knowledge of PUB requirements for water fittings and sanitary works will be an advantage.
• Ability to read basic plumbing and sanitary drawings and specifications will be an advantage.
• Proficient in Microsoft Excel; experience with ERP or purchasing systems is a plus.
• Good communication, negotiation and organisational skills.
• Detail-oriented and able to handle multiple projects and meet deadlines.