administrative assistant

Education:

Secondary (high) school graduation certificate.

Work setting:

• Associations and non profit organizations.
• Arts and culture.

Tasks:

• Plan and organize daily operations.
• Supervise other workers.
• Train other workers.
• Determine and establish office procedures and routines.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Respond to employee questions and complaints.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Provide customer service.
• Work with the marketing department to understand and communicate marketing messages to the field.
• Maintain and manage digital database.
• Perform basic bookkeeping tasks.
• Supervise office and volunteer staff.
• Research origins and history of artifacts.
• Supervision: 5-10 people.

Certificates, licences, memberships, and courses :

• First Aid Certificate.

Computer and technology knowledge:

• Google Docs.
• Microsoft Publisher.
• Sage Accounting Software.
• MS Excel.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• MS Word.
• Adobe Photoshop.
• Social Media.
• Accounting software.
• MS Access.
• MS Office.
• Quick Books.
• Simply Accounting.
• Adobe Acrobat Reader.
• Google Drive.
• Electronic mail.

Area of work experience:

• Human resources.
• Tourism.

Security and safety:

• Bondable.
• Criminal record check.
• Child welfare check.
• Vulnerable sector check.

Transportation/travel information:

• Own transportation.
• Own vehicle.
• Willing to travel.
• Valid driver's licence.

Work conditions and physical capabilities:

• Ability to work independently.
• Work under pressure.
• Attention to detail.
• Repetitive tasks.
• Work with minimal supervision.

Personal suitability:

• Ability to multitask.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Judgement.
• Organized.
• Team player.
• Accurate.
• Reliability.
• Time management.
• Adaptability.
• Accountability.
• Dependability.
• Due diligence.
• Quick learner.

Screening questions:

• Do you have experience working in this field?.

Experience:

2 years to less than 3 years.

Financial benefits:

• Bonus.

Other benefits:

• Free parking available.
• Learning/training paid by employer.
• Other benefits.
• Team building opportunities.
• Parking available.