Sekretaris / Personal Assisstant Director

JOB DESK :

• Act as a trusted partner to the Director, supporting the smooth execution of daily priorities, strategic tasks, and confidential matters.
• Coordinate and manage the Director’s calendar, including scheduling internal/external meetings, appointments, and business travel arrangements.
• Prepare meeting materials, take accurate minutes, and ensure follow-up on action items.
• Organize, maintain, and safeguard important documents, such as correspondence, contracts, presentations, and other company records.
• Provide timely reminders of key deadlines, deliverables, and strategic milestones to support effective decision-making.
• Serve as a professional liaison between the Director and key stakeholders, representing the Director in internal and external interactions.
• Continuously seek ways to improve workflow, communication efficiency, and overall support to enhance leadership productivity.

QUALIFICATION :

• At least 2 years of experience as an Executive Secretary to senior leader.
• Bachelor’s degree in Secretarial Studies, Business Management, or a related field.
• Excellent command of English, both spoken and written, is essential.
• Strong organizational, interpersonal, and time management skills with the ability to multitask and prioritize effectively.
• Excellent communication skills and the ability to collaborate with various internal departments and external partners.
• Proactive, detail-oriented, and adaptable in a fast-paced, dynamic work environment.
• Tech-savvy, with proficiency in digital tools (e.g., Microsoft Office Suite, Google Workspace, online scheduling platforms).

Skills: Scheduling, Microsoft 365, Organizational Skills, Secretarial Skills, Communication Skills, Google Docs, Administration, Microsoft Outlook, Microsoft Office, Google Sheets