Project Coordinator

A highly reputable company based in Nottingham is currently seeking to recruit a professional and commercially aware Project Coordinator to strengthen their Technical teams. This is a fantastic opportunity for an ambitious individual looking to make a substantial impact and grow alongside a thriving company.

Key Duties & Responsibilities Include: Provide day-to-day administrative support to project teams and senior members of the business. Assist with project administration, including setting up new projects, maintaining records and ensuring information is kept accurate and up to date. Support project-related financial processes, including purchase orders, invoicing, financial tracking and monitoring project expenditure. Assist with the reconciliation and processing of invoices, ensuring relevant records and documentation are maintained. Monitor project actions, deadlines and deliverables, following up with relevant individuals where necessary to ensure activities remain on track. Support the coordination of approvals and submissions, working with internal colleagues and external contacts to ensure requirements are met within agreed timescales. Maintain accurate project documentation and assist with document control, including registers, filing systems and electronic document management. Coordinate meetings, site visits and other project-related activities, ensuring the necessary arrangements and documentation are in place. Provide diary and meeting coordination support to senior colleagues where required. Assist with travel and accommodation arrangements and other general office administration. Maintain timesheet and project information, ensuring records are completed accurately and on time. Prepare, update and format reports, presentations and other business documentation using Microsoft Office. Support the wider team with ad hoc administrative tasks and contribute to the efficient running of the office and project function.

Skills, Experience & Qualifications Required: Previous experience within a project coordination or similar administrative office-based role . GCSE passes (or equivalent) in English and Maths at Grade C/4 or above. Strong organisational skills, with the ability to manage competing priorities and work to deadlines. Excellent attention to detail, particularly when working with financial information, documentation and project records. Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook. Confident communication skills, with the ability to work effectively with colleagues, clients and external stakeholders. Previous exposure to project management, document control or financial systems would be advantageous. A proactive approach, with the confidence to take ownership of tasks and use your own initiative. Ability to work independently while also contributing effectively as part of a wider team. Comfortable working in a busy environment where priorities can change.

Benefits (Subject to Eligibility) Include: 25 days’ annual leave plus bank holidays, with additional long-service recognition and a festive office shutdown. Flexible and remote working opportunities Competitive salary, with regular reviews and benchmarking Company pension scheme and health cash plan. Professional development opportunities Family-friendly policies and dedicated health and mental wellbeing programmes. Additional paid volunteering leave, with up to two days available. Cycle to Work Scheme and season ticket loan, where applicable. Death in service benefit. On-site parking