Studio & Production Coordinator – Full Time

This Humid House (THH) is looking for a highly organised and resourceful person to help keep our studio and projects moving. This is a hands-on role at the intersection of studio operations and live production. One day might involve preparing manpower and logistics for an upcoming installation; another might involve organising the studio, coordinating suppliers and equipment; and on event days, you may be on site making sure people, materials and equipment are where they need to be. You’ll work closely with our Head of Design and Design Team, taking responsibility for the operational and production side of the work and helping turn creative plans into something that can actually be made, transported, installed and taken down. This is not a floral design role. But it does involve practical thinking and problem-solving — from figuring out production methods and set pieces to resolving how things work on site. You don’t need to come from the floral industry. You might have worked in events, theatre, hospitality, production, logistics, exhibitions, retail or another fast-moving environment. We’re much more interested in how you work: whether you’re organised, dependable, calm when plans change, and someone who enjoys making complicated things happen. Responsibilities Production & Projects You’ll help coordinate the operational and production side of our floral installations, events and other projects, including: – Working with the Design Team to figure out practical production methods, set pieces and installation requirements – Planning manpower, transport, equipment and project logistics – Preparing Permits to Work (PTWs), venue documentation and access requirements – Ensuring workplace safety is observed and enforced – Coordinating suppliers, fabricators, freelancers, drivers and external vendors – Preparing equipment and materials for installations – Receiving and organising crew on site – Coordinating load-ins and load-outs – Resolving practical and logistical problems on site – Taking operational ownership of teardowns and ensuring THH equipment returns safely to the studio – Supporting logistics and planning for regional and overseas projects Studio & Resources You’ll help keep the studio ready for the work happening each week, including: – Keeping track of tools, equipment, materials and supplies – Ordering and replenishing supplies – Coordinating equipment maintenance and repairs – Maintaining simple trackers, records and checklists – Coordinating the work schedule of our Gardener – Tracking freelance and project manpower – Spotting upcoming needs or problems before they become urgent Coordination & Administration You’ll keep the practical information behind our projects organised, including: – Maintaining manpower schedules and timesheets – Organising supplier and freelancer records – Processing project receipts, invoices, purchase orders and expenses for Accounts – Keeping project operations and key dates up to date – Log any incidents and / or accidents and maintain the documentation records folder – Following up on outstanding operational tasks – Working closely with the Head of Design and Design Team to turn project plans into action Requirements We’re looking for someone who: – Is highly organised and comfortable managing many moving parts – Notices details and follows things through – Takes initiative rather than waiting for every instruction – Communicates clearly and confidently with different kinds of people – Is practical and enjoys solving problems – Keeps workplace safety and welfare of the crew in mind as part of the planning and execution of the work – Stays level-headed when plans change – Is comfortable giving clear direction to crew and vendors when required – Doesn’t mind getting their hands dirty and working both in the studio and on site – Is comfortable with the irregular rhythm of events, including some early mornings, late nights and weekends – Holds a valid Class 3 driving licence

You do not need floral experience, and you don’t need to tick every box above. Experience in events, production, theatre, hospitality, logistics, exhibitions, floral design, retail operations or another creative or operational environment would be useful — but we’re open to people from other backgrounds who recognise themselves in this role.