Regional Contract & Administration Support

Job Summary

Support the administration and coordination of contracts, business documentation and related activities for a regional function, together with general administrative and operational support.

Key Responsibilities

• Coordinate the administration of contracts throughout the document and signing process, including tracking status, follow-ups, renewals and maintaining accurate records.
• Manage and maintain contract databases, repositories and related documentation.
• Coordinate the preparation, circulation and execution of agreements and other business documents.
• Maintain standard agreements, templates and corporate documentation, ensuring records are kept up to date.
• Organise and maintain electronic filing systems and databases for easy retrieval of documents.
• Coordinate corporate documentation and information for regional entities when required.
• Support invoice processing, vendor coordination, budget tracking and other administrative activities.
• Assist with the preparation and administration of internal training and digital learning materials.
• Work with stakeholders across different functions and markets to improve documentation, processes and workflows.
• Provide general coordination and administrative support for regional activities.

Requirements

• Diploma or equivalent qualification with relevant experience in contract administration, legal administration, corporate administration or a related function.
• Hands-on experience in contract administration, document management or maintaining contract databases.
• Familiarity with electronic contract/signing platforms and document management systems.
• Knowledge of corporate documentation, statutory filings or corporate secretarial matters would be an advantage.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Strong attention to detail, organisation and time management skills.
• Good communication and coordination skills, with the ability to work across functions and countries.
• Able to handle confidential information with discretion.