secretary (except legal and medical)

Education:

College/CEGEP. Business administration and management, general. Administrative assistant and secretarial science, general.

Tasks:

• Coordinate the activities of the HR department in order to ensure they meet the organization's goals .
• Coordinate the flow of information within the team.
• Direct and control daily operations .
• Direct staff.
• Motivate staff.
• Open and distribute mail and other materials.
• Plan and control budget and expenditures.
• Plan and organize daily operations.
• Review HR projects to assure compliance with laws and regulations .
• Train other workers.
• Determine and establish office procedures and routines.
• Oversee the classification and rating of occupations.
• Plan, develop and implement recruitment strategies.
• Schedule and confirm appointments.
• Manage training and development strategies.
• Answer telephone and relay telephone calls and messages.
• Oversee the analysis of employee data and information.
• Answer electronic enquiries.
• Oversee the preparation of reports.
• Advise senior management.
• Respond to employee questions and complaints.
• Order office supplies and maintain inventory.
• Oversee payroll administration.
• Greet people and direct them to contacts or service areas.
• Perform data entry.
• Provide customer service.
• Recruit and hire staff.
• Maintain and manage digital database.
• Perform basic bookkeeping tasks.
• Consult with clients after sale to provide ongoing support.
• Conduct performance reviews.
• Send and receive messages.
• Reconcile accounts.
• Maintain payroll.
• Maintain work records and logs.
• Invoice clients.
• Ensure accuracy of completed time sheets, payroll and other summaries.
• Document and prepare invoices and work orders.
• Prepare and balance period-end reports and reconcile issued payrolls to bank statements.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents.

Employment terms options:

Evening.

Experience:

5 years or more.

Employment terms options:

Night. Weekend.

Other benefits:

Parking available.