Administrative Assistant

Job Purpose

To manage all administrative matters of the Global Engagement Division.

Job Responsibilities

Operations

• Provide secretarial services and administrative support to the Division
• Assist in the coordination and implementation of programmes / project which include putting forward quotations, booking of halls, equipment and flight tickets, and other assigned duties under the programmes / projects
• Responsible for purchase requisition, orders and goods receiving.
• Develop and maintain a central administrative and filing system
• Assist in the coordination and implementation of service, projects and activities of the department

Stakeholder & Volunteer Management

• Manage and liaison with volunteers of the organisation
• Manage the Liaison Officers Volunteer Group to ensure regular engagements and deployments
• Attend to general enquiries pertaining to the services of Singapore Red Cross Society
• Undertake any other duties as assigned

Job Specifications

Qualifications and Experience

• Prior working experience in the social service sector or in administrative work would be an advantage
• Fresh graduates from polytechnics are welcome

Additional Skills and Knowledge

• Possess excellent communication skills (written & verbal) with good command of English
• Good interpersonal skills, with the ability to relate well to people of all levels
• Computer literate
• Good planning and organisational skills
• Meticulous and process-driven
• Able to work independently as well as being a good team player

Desired Behaviour

• High initiative
• Meticulous mindset
• Resourceful and innovative
• Passionate about humanitarian work and interested in the work of the Red Cross Red Crescent Movement