office administrative assistant
Education:
Secondary (high) school graduation certificate.
Tasks:
- Open and distribute mail and other materials.
- Determine and establish office procedures and routines.
- Schedule and confirm appointments.
- Answer telephone and relay telephone calls and messages.
- Answer electronic enquiries.
- Order office supplies and maintain inventory.
- Arrange travel, related itineraries and make reservations.
- Set up and maintain manual and computerized information filing systems.
- Type and proofread correspondence, forms and other documents.
- Perform data entry.
- Maintain and manage digital database.
- Perform basic bookkeeping tasks.
- Manage routine office functions including reception, telephone and booking appointments.
- Maintain internal record-keeping system.
- Prepare invoices and bank deposits.
- Manage events.
Computer and technology knowledge:
- MS Excel.
- MS Outlook.
- MS PowerPoint.
- MS Windows.
- MS Word.
- Database software.
- Project management software.
- Social Media.
- Accounting software.
- MS Office.
- Adobe Acrobat Reader.
- Electronic mail.
- Spreadsheet.
Travel bookings:
Business travel.
Work conditions and physical capabilities:
- Ability to work independently.
- Fast-paced environment.
- Tight deadlines.
- Attention to detail.
- Repetitive tasks.
Personal suitability:
- Excellent oral communication.
- Excellent written communication.
- Organized.
- Team player.
- Accurate.
- Reliability.
- Time management.
- Adaptability.
- Accountability.
- Dependability.
- Efficient interpersonal skills.
- Resourcefulness.
Screening questions:
Do you have experience working in this field?.
Experience:
1 year to less than 2 years.
Health benefits:
- Dental plan.
- Disability benefits.
- Health care plan.
- Paramedical services coverage.
- Vision care benefits.
Financial benefits:
- Bonus.
- Group insurance benefits.
- Life insurance.
- Registered Retirement Savings Plan (RRSP).
Long term benefits:
Long-term care insurance.
Other benefits:
- Learning/training paid by employer.
- On-site recreation and activities.
- Paid time off (volunteering or personal days).
- Team building opportunities.
- Travel insurance.