Accounts Executive

Position Overview

We are seeking a detail-oriented and motivated Accounts Executive to support our finance operations. This is a junior role ideally suited for fresh graduates or those with brief foundational experience. You will be responsible for managing day-to-day Accounts Payable (AP) and Accounts Receivable (AR) tasks, ensuring accurate record-keeping, performing reconciliations, and maintaining timely billing and vendor payments.

Key Responsibilities

As outlined in the core task requirements, your primary duties will include:

Accounts Receivable(AR):

• Book in the past week's customer payments into the ERP system, actively cross-referencing the entries against bank statements.
• Bill designated corporate partners for goods purchased on their behalf, including a standard service fee.
• Issue monthly invoices to external partners for commissions based on their reported sales revenue in the reference laboratory and related diagnostic divisions.

Accounts Payable(AP):

• Book in the past week's GIRO bill payments into the ERP system while cross-referencing against bank statements.
• Book in expense bills received from vendors to be settled according to their specific payment terms.
• Book supplier invoices into the system for payment processing only after goods receipts are completed.
• Consolidate and prepare the monthly payment runs for all suppliers and vendors.
• Reconcile tests billed to us by external laboratories against the tests we bill to customers before booking them into AP on the ERP system. These must be billed separately based on the specific month we billed the customers.

General Finance& Reconciliation:

• Perform regular bank reconciliations to ensure all ERP system entries accurately reflect bank statement activities.

Administrative& Additional Duties:

• Retrieve quarterly physical bills (dropped in the letter box every Jan, Apr, Jul, Dec by MCST and sub MCST) for management and sinking funds, ensuring they are booked in and paid on time every quarter.
• Act as a secondary back-up for the Sales Operations team to assist with customer invoicing on an as-needed basis (please note this is a supporting task and not a primary function).

Requirements &Qualifications

• Education: Minimum NITEC or Polytechnic Diploma in Accounting, Business, Finance, or a related discipline. Degree holders are not required for this role.
• Experience: 0 to 2 years of work experience. Fresh graduates with no prior experience are entirely welcome and encouraged to apply.
• Technical Skills: Basic computer literacy, familiarity with data entry, and willingness to learn ERP software.
• Soft Skills: Strong attention to detail, highly organized, and capable of managing routine reconciliation and physical mail retrieval responsibly.