Procurement Assistant

Qualifications & Experience

Diploma or Degree in Procurement, Purchasing & Supplies, or equivalent from a recognized institution.

Minimum 2 years’ experience in a similar role.

Responsibilities

1. Coordinate and execute procurement of materials, supplies, and services in line with company policy.2. Inspect and verify goods received against LPO specifications and supplier delivery documents.
2. Ensure timely follow-up with vendors to maintain supply continuity and resolve discrepancies.
3. Maintain an updated procurement register and file all relevant documents for audit purposes.
4. Participate in inventory spot checks, random audits, and quarterly stock takes.
5. Reconcile procurement records with inventory issuance and report variances.
6. Collaborate with stores, accounts, and operations to track consumption and reordering needs.
7. Prepare and submit weekly procurement and inventory consumption reports.
8. Assist in supplier evaluation, contract management, and negotiations.
9. Enforce ethical and transparent procurement practices.
10. Liaise with internal departments to understand procurement forecasts and timelines.
11. Ensure all procurement activities comply with company policies and relevant laws.
12. Identify cost-saving opportunities without compromising quality.
13. Monitor and evaluate supplier performance and maintain approved supplier lists.15. Ensure availability of emergency supplies as per risk mitigation protocols.