Procurement Officer

An international Fine Dining Restaurant Chain operating on the Island.

Maintain PAR inventory levels in concert with FOH, kitchen and Stores Receives Requisition from stores and ensures proper approvals Compile list of bi-weekly/ 3days, weekly and monthly purchase order sheet Sends bi-weekly/ 3days, weekly and monthly purchase order sheet (PR-PRO-01-04) to operations manager for approval. Assigns items to be purchased to suppliers and other sources(supermarkets) considering lead time and stock at hand. Raise POs and downloads approved POs from Mymicros in PDF. Issue and approve POs, specifications to vendors Place timely orders of items with suppliers or supermarkets Ensure timely receipt of all items Update all procurement records Liaise with Management for purchase approvals, price fluctuations & supplier updates. “Price Comparisom and Supplier Approval Sheet” PF-PRO-01-03 Communicate with Management, the price comparison sheet every 2 months. Price Comparison and Supplier Approval Sheet” PF-PRO-01-03 Upon receiving the items, compare the Quantity ordered to Quantity supplied; send a copy of the PO without the prices to the store keeper to help him issue the “Material Receipts Note MRN” S30-F4 Compare unit price on invoices to quotation or contract prices to ensure supplier is charging correctly Keep records of all financial transfers to ensure cost controls are in place; liaise with Accounts; follow up on with the accounts Input the purchase details on the Accounting system datacom. Reconcile total food & beverage purchases with accounting on monthly basis Partakes in stock taking whenever required Complete receiving records in concert with Quality and Stores, ensures proper signatures and filing. PF-PRO-01-04 Maintain and update as required the approved vendor list PF-PRO-01-01 Document all suppliers using the Supplier data & assessment form (PF-PRO-01-05) and Supplier Agreement form (PF-PRO-01-06) Develop, maintain and regularly update specification sheets for all items including brands that meet these specifications. PF/PRO-01-02 Records all quality complaints or non-conformances from suppliers on approved vendor list PF-PRO-01-01. Conducts annual supplier evaluation, re-approval and delisting whenever necessary. Ensures all procurement records are accurate and up to date Registers new suppliers using the Supplier data & assessment form (PF-PRO-01-05) and Supplier Agreement form (PF-PRO-01-06) and verify all information provided as accurate and authentic Receives samples of new items and coordinates with chef and operations manager for tasting or quality approval

Minimum Job Requirements:

Education/Certifications:

• Bachelors degree or HND in Puchasing and Supply, Business Administration, Accounting or Soccial Sciences is required
• Five years of Procurement experience in a food manufacturing environment
• Preference for experience in the hotel and restaurant industry

Knowledge, Skills and Abilities:

• Detail oriented and organized
• Proficient computer skills in Excel spreadsheets; data bases and word processing
• Self motivated, results orientated and excellent personal skills
• Strong knowledge in Maintenance and Reliability
• Strong knowledge/experience managing maintenance through CMMS ( Computerized Maintenance Management system )
• Must have a hands-on work ethic