Administrative Assistant / Receptionist

Are you passionate about our business and would like to extend your business acumen? Are you an excellent communicator with exceptional analytical and planning skills, solution driven and multitasking? Do you want to make a difference in our organization and contribute to building something new? Are you an expert in the area of Admin and interested in expanding your international business knowledge? If the answer is yes to all these questions, then we would like to hear from you.

Philip Morris Armenia, on behalf of its Partner, is looking for a  Administrative Assistant / Receptionist  with a Linguistic University degree (preferably) and a minimum of some professional experience in Administrative roles is preferable, together with fluency in Armenian, English and Russian and excellent command of MS Office Programs.

More specifically, you will: 

Greet and welcome visitors, accompany them to respective hosts if necessary.

Answer and direct phone calls, taking messages when necessary.

Manage the reception area, keeping it tidy and presentable.

Sorting and distributing incoming mail, preparing and sending outgoing mail

Managing calendars and booking appointments

Creating purchase requests in the system

Working with invoices

Provide fuel coupons to drivers

Prepare and submit weekly, monthly and other reports

Ensure availability of minimum stock for office supplies and stationery, provide proper supplies and stocks for the cafeteria.

Purchase of air tickets, booking of hotels and accommodation, assistance in visa processing

Assistance in organizing various events(team building, townhall meeting etc.)

Proven work experience as a Receptionist, Front Office Representative or similar role

Proficiency in Microsoft Office Suite

Hands-on experience with office equipment (e.g. fax machines and printers,)

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Customer service attitude

Education, Experience, and Licensing Requirements:

University/college degree is an asset

Experience with CCTV and Access Control systems is an asset

Language requirements:

At least intermediate English and Russian level is required (both written and verbal)

What we offer:

You will work in truly international environment;

You will get unique development opportunities;

You will enjoy building your network among highly professional colleagues

You will get competitive level of compensation & social package