office administrative assistant
*Administrative Assistant ? Permanent, 4-Day Work Week*
*About Us*
We are a small, multi-skilled electrical contracting company working across commercial, industrial, institutional, and specialized systems.
As our company continues to grow, we are looking for a *reliable, organized, and detail-oriented Administrative Assistant* to support our Office Manager and assist with day-to-day office operations.
This is a *permanent position working 30 hours per week over four days*.
A key part of this role will be assisting with *Time and Material (T&M) invoicing*, ensuring job documentation is complete and accurate, and helping our team transition to more efficient digital systems and processes.
*Responsibilities*
- Prepare Time and Material jobs for invoicing
- Review job notes, technician time, materials, purchase documentation, and other job information for accuracy and completeness
- Follow up with team members when information or documentation is missing
- Maintain accurate and organized customer and job records
- Assist with data entry, filing, scheduling, and general office organization
- Answer phones and emails and assist with customer communication
- Assist with maintaining organized electronic records and documentation
- Learn and work within our digital systems and processes
- Provide general administrative support to the Office Manager
- Assist with other administrative duties as required
*What We're Looking For*
- Previous administrative or office experience
- Strong attention to detail and accuracy
- Organized, reliable, and able to work independently
- Comfortable working with numbers, documentation, and detailed job information
- Strong communication and follow-up skills
- Ability to prioritize tasks and follow them through to completion
- Comfortable using computers and learning new software and systems
- Proficiency with Microsoft 365, including Outlook, Word, and Excel
- A positive attitude and willingness to learn and take on new responsibilities
*Experience in electrical contracting, construction, skilled trades, or another service-based business is considered an asset. Experience with Time and Material invoicing is also considered an asset.*
*What We Offer*
- Permanent position, 30 hours per week
- Four-day work week
- Comprehensive benefits package for eligible employees
- Supportive, team-oriented work environment
- Training and development opportunities
- Opportunity to learn
- Opportunity to grow with an expanding local business
*Compensation:* $23.50?$29.00 per hour, based on experience and qualifications.
*How to Apply*
Please submit your resume and a brief cover letter outlining your experience and why you would be a great fit for this role.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $23.50-$29.00 per hour
Expected hours: 30.0 per week
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care
Work Location: In person