Executive Assistant - International law firm (M/F/X)

We are currently recruiting an experienced Executive Assistant for one of our clients. The company offers a multicultural workplace and the opportunity to support senior stakeholders in a fast-paced setting.

Client Details

Our client is an international law firm based in Brussels. Offices are reachable by public transports.

Description

• Provide high-level administrative and personal support to senior executives and/or a team
• Manage complex calendars, schedule meetings, and coordinate appointments
• Handle internal and external correspondence, including emails and phone calls
• Organise national and international travel arrangements, including flights, accommodation, and itineraries
• Coordinate meetings, conferences, and client events (logistics, invitations, follow-ups)
• Prepare presentations, reports, and documents
• Maintain and organise electronic and paper filing systems
• Manage extensive email traffic and act as a key point of contact in the absence of stakeholders
• Support billing processes, including invoice preparation, follow-up, and coordination with finance teams
• Update and maintain contact databases and internal systems
• Provide ad hoc administrative support and assist visiting stakeholders when required
• Minimum 5 years of experience in a similar Executive Assistant or Personal Assistant role
• Strong organisational skills with the ability to prioritise and manage multiple tasks
• Excellent attention to detail and high level of accuracy
• Proactive, solution-oriented mindset with the ability to work independently
• Strong interpersonal and communication skills, with the ability to interact at all levels
• Discretion and confidentiality when handling sensitive information
• Flexible, reliable, and able to perform under pressure in a fast-paced environment
• Fluent English and excellent command of French or Dutch