Vice President, Administration

Key Responsibilities

1. Administration & General Affairs

• Lead the overall administration and general affairs functions for the Singapore operations.
• Develop, implement and continuously improve administrative policies, procedures and internal controls.
• Oversee office and manufacturing-site administrative services.
• Ensure effective management of company records, licenses, permits and administrative documentation.
• Establish scalable administrative processes to support business growth.

1. Facilities & Workplace Management

• Oversee facilities and workplace management for office, manufacturing and supporting areas.
• Manage relationships with landlords, building management, contractors and service providers.
• Ensure appropriate standards for workplace safety, security, cleanliness and maintenance.
• Lead facility expansion, relocation, renovation and improvement projects.
• Oversee company assets, workplace resources and related services.

1. Vendor & Contract Management

• Develop and manage relationships with key administrative and facilities vendors.
• Review and negotiate service agreements and commercial terms.
• Monitor vendor performance, service quality and contractual compliance.
• Establish appropriate vendor evaluation and cost-control processes.

1. Budget & Cost Management

• Lead the annual Administration and General Affairs budget planning process.
• Monitor operating and capital expenditure against approved budgets.
• Identify opportunities to improve operational efficiency and optimize costs.
• Provide management with regular budget and operational updates.

1. Regional Coordination

• Coordinate administrative matters across Singapore, Malaysia and other Company locations when required.
• Support the development of consistent administrative standards and practices across locations.
• Coordinate cross-border administrative projects, business travel and site-support requirements.
• Work closely with regional and global stakeholders on administrative matters.

1. Governance & Compliance

• Ensure administrative practices comply with applicable Singapore laws, regulations and Company policies.
• Support internal and external audits, certification activities and other compliance requirements.
• Maintain appropriate administrative records and controls.
• Develop and maintain business continuity and emergency-response arrangements.

1. Employee & Workplace Services

• Oversee workplace services such as employee facilities, transportation, meals, business travel and company events, where applicable.
• Ensure effective and timely delivery of employee administrative services.
• Work closely with HR and other functions to support employee onboarding and workplace operations.
• Promote a professional, safe and positive workplace environment.

1. Leadership & Team Development

• Lead and develop the Administration / General Affairs team.
• Establish clear objectives, KPIs and performance expectations.
• Develop team capability and succession planning.
• Promote continuous improvement, accountability and service excellence.

Requirements

• Bachelor's degree in Business Administration, Management, Facilities Management or a related discipline.
• At least 12 years of relevant professional experience , including significant experience in a leadership capacity.
• Demonstrated experience in administration, general affairs, facilities, workplace services or corporate services.
• Experience in a manufacturing, semiconductor, precision engineering or industrial environment will be advantageous.
• Strong experience in facilities, vendor, contract and budget management.
• Demonstrated ability to lead cross-functional and multi-site projects.
• Regional or multi-country operational experience will be advantageous.
• Strong leadership, communication, negotiation and stakeholder-management skills.
• Strong organizational, analytical and problem-solving capabilities.
• Ability to work effectively in a fast-paced and evolving business environment.
• Willingness to travel to Malaysia or other Company locations when required for business purposes.