Accounts Clerk cum Admin
Your tasks
We are looking for a meticulous and approachable Accounts Clerk cum Admin to support the Centre's day-to-day finance and administrative operations. You will keep our accounts in good order, manage client billing, and be a courteous point of contact for clients' families and next of kin.
_Accounts and Finance_
- Maintain accurate books of accounts, including accounts payable and receivable, bank reconciliations and petty cash
- Maintain a full set of accounts through to trial balance and prepare management accounts and year-end financial statements for audit
- Process supplier invoices, payment vouchers and claims in line with approved procedures
- Prepare monthly management accounts and financial reports for Centre Management and the Board
- Track income, expenditure and budgets, and flag variances or irregularities early
- Support the annual audit by preparing schedules and supporting documents
- Maintain proper filing and records for audit and compliance purposes
_Billing and Client Administration_
- Prepare and issue monthly invoices to clients, including applicable subsidies and co-payments
- Follow up on outstanding payments and maintain accurate payment records
- Respond to billing queries from clients and their families promptly, clearly and with empathy
_Correspondence and General Administration_
- Handle written and verbal correspondence with clients' next of kin and caregivers
- Maintain client administrative records, ensuring confidentiality and compliance with PDPA
- Prepare letters, notices and general documentation
- Record staff meeting minutes
- Provide general office administrative support to Centre Management
Requirements
- Diploma or higher in Accountancy, Business Administration or a related field (or LCCI / equivalent accounting qualification)
- At least 1-2 years of experience in bookkeeping, accounts or finance administration
- Proficiency in Microsoft Office (especially Excel) and accounting software such as Xero
- Good written and spoken English; able to communicate sensitively with elderly clients and their families
- Detail-oriented, organised and able to meet monthly deadlines
- Able to handle confidential information with discretion
Advantageous
- Experience in the social service, healthcare or non-profit sector
- Familiarity with VWO financial reporting or government funding and subsidy claims
What we offer
- Monthly salary: $2,500-$3,000
- 5-day work week
- 7 days annual leave
- A meaningful role in a mission-driven organisation
Other
Working Arrangements Full-time, Monday to Friday, 0830-1730, located at 1 Kay Siang Road.