Executive Assistant

Kipoff is a software company with two sides: we build custom web and mobile products for clients, and we create our own B2B SaaS tools. Our team handles everything from early product thinking and UX design through engineering, launch, and long-term support.

We stay small on purpose. That means quick decisions, direct access to the people leading the company, and little bureaucracy. We care about honest communication, careful craftsmanship, and solving problems before they become blockers.

We're hiring an Executive Assistant to work side by side with our founders and keep the business running smoothly. This is a varied role: no two weeks will look the same, and you'll touch many parts of the company.

What you'll do:

Research markets, tools, vendors, and prospects, and summarize what you find clearly

Draft and manage emails and other communication on behalf of the leadership team

Organize schedules, meetings, documents, and follow-ups

Prepare notes, reports, and presentations

Support teams across the company with ad-hoc tasks and projects

Help improve internal processes as we grow

You won't be expected to know everything on day one. We'll teach you our tools and workflows, and you'll build skills across product, operations, and business development.

Fluent English, both written and spoken

Strong research and information-gathering skills

A careful, organized approach, with attention to detail and consistent follow-through

Ability to manage multiple tasks and deadlines independently

Willingness to learn quickly and take on new challenges

[Optional: experience with Google Workspace, Notion, Slack, etc.]

Why this role is a great fit

Work closely with the founders and see how decisions get made

Gain real experience across a software business: product, operations, and SaaS

Learn through hands-on training and regular feedback

Room to take on more responsibility as the company grows

Join a small, collaborative team where your work is visible and valued

Build a versatile skill set that opens doors in tech, operations, and management

How to apply

Send us your application along with a few lines on why this role interests you. We're looking for someone curious, reliable, and ready to grow with us.