Personal & Assistant (Multi-Business Operations)

Looking for a highly organized, trustworthy, proactive, and versatile Personal & Executive Assistant to support both my personal life and the daily operations of my businesses in Finland.

This is not a traditional office job. Every day is different, and the successful candidate should enjoy variety, solving problems, learning new things, and taking initiative. We are looking for someone who can become a long-term, reliable partner whom I can trust to manage responsibilities independently when needed.

The role supports the following businesses:

• SiivousVelhot (Cleaning Company)
• Lentävä Kalakukko (Café, Bar, Accommodation & Gift Shop)

• E-commerce and Website Projects

Responsibilities

Executive & Administrative Support

• Manage my calendar, appointments, meetings, and daily schedule.
• Organize business and personal tasks and priorities.

• Handle emails and communicate with customers, suppliers, and business partners.
• Prepare reports, documents, presentations, and other administrative materials.

• Coordinate projects and follow up on ongoing tasks.
• Handle confidential information professionally.

Business Operations

• Assist in the daily operations of all businesses.
• Coordinate suppliers, inventory, orders, and bookings.

• Assist with customer service.
• Help improve internal processes and business organization.

• Take over certain responsibilities when I am unavailable.

Website & Technology Support

• Test websites, mobile applications, and software before launch.
• Report bugs, usability issues, and suggestions for improvement.

• Assist with product listings and website content updates.
• Learn and use new software and digital tools quickly.

Personal Assistance

• Organize my personal appointments, calendar, and daily schedule.
• Assist with daily errands, including weekends when necessary.

• Organize flights, hotels, meetings, and travel arrangements.
• Assist with administrative and personal matters.

• Coordinate family logistics and childcare planning when needed.

Childcare Support

• Occasionally assist in caring for my 18-month-old daughter.
• Previous experience caring for young children is required.

• Patience, responsibility, and a genuine interest in children's wellbeing are essential.

Cleaning & Hospitality Support

These duties are only required during exceptional situations, such as unexpected staff shortages, employee absences, or sudden operational needs.

When needed, you may be asked to assist with:

• Hotel room cleaning.
• Café cleaning.

• Cleaning assignments for SiivousVelhot.
• General housekeeping and maintaining high cleanliness standards.

Philippine Administrative Matters

• Assist with matters involving Philippine government agencies.
• Help organize taxes, permits, registrations, and official documents.

• Coordinate with government offices and service providers when necessary.

Requirements

We are looking for someone who is:

• Highly trustworthy and honest.
• Able to work independently with minimal supervision.

• Organized and excellent at time management.
• Flexible and adaptable.

• Comfortable performing a wide variety of tasks.
• Experienced in administration or executive assistance.

• Experienced in caring for young children.
• Comfortable learning new software and technology.

• A good communicator with excellent English skills.
• Knowledge of Finnish is an advantage but not required.

• Knowledge of Philippine government procedures is highly preferred.

Driver's License

A valid driver's license (Category B) is required.

The role involves travelling between different business locations when necessary. Having access to your own car is considered an advantage.

What We Offer

• A unique and varied position where no two days are the same.
• Opportunity to work closely with several growing businesses.

• Long-term employment with opportunities to grow together with the company.
• A supportive and trusting working environment where initiative and ideas are appreciated.