administrative officer

Education:

Secondary (high) school graduation certificate.

Tasks:

• Implement new administrative procedures .
• Review and evaluate new administrative procedures .
• Delegate work to office support staff.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
• Assist in the preparation of operating budget and maintain inventory and budgetary controls.
• Assemble data and prepare periodic and special reports, manuals and correspondence.
• Perform data entry.
• Oversee and co-ordinate office administrative procedures.
• Monitor and evaluate.
• Plan and control budget and expenditures.
• Maintain registration systems, records and files.
• Identify and solicit potential clients.
• Help with the installation, the assembly, and repairs to equipment.
• Write progress reports .

Supervision:

3-4 people.

Computer and technology knowledge:

• Electronic scheduler.
• Quick Books.
• Social Media.
• MS Excel.
• MS Office.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• MS Word.
• Database software.

Security and safety:

Basic security clearance.

Transportation/travel information:

Own transportation. Willing to travel. Travel expenses paid by employer. Public transportation is available.

Work conditions and physical capabilities:

• Ability to work independently.
• Work under pressure.
• Tight deadlines.
• Attention to detail.

Personal suitability:

• Efficient interpersonal skills.
• Excellent oral communication.
• Excellent written communication.
• Organized.
• Ability to multitask.
• Time management.
• Integrity.
• Team player.

Screening questions:

• Are you available to start on the date listed in the job posting?.
• Do you have experience working in this field?.
• Do you have the required certifications listed in the job posting?.
• Do you meet the language requirements listed in the job posting for the position (English or French)?.

Experience:

2 years to less than 3 years.

Employment terms options:

Day.

Health benefits:

Vision care benefits.

Financial benefits:

Pension plan.

Other benefits:

Free parking available.

Support for newcomers and refugees:

Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.). Supports newcomers and/or refugees with foreign credential recognition.

Support for youths:

Provides awareness training to employees to create a welcoming work environment for youth.

Support for Indigenous people:

Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers .