Administrative Coordinator

We are seeking a motivated, detail-oriented Emirati National to join our team as Administrative Coordinator.

This role is designed to nurture local talent, provide hands-on exposure to UAE’s real estate and asset management industry, and support our operations with efficiency, professionalism, and the continuous-improvement mindset that defines KAIZEN.

Key responsibilities

Administration & operations

Coordinate daily office workflows, scheduling, and meeting logistics across departments

Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English

Maintain accurate digital and physical filing systems, ensuring easy retrieval and compliance with company standards

Track and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolution

Assist with onboarding, record-keeping, and internal coordination to support team efficiency

Stakeholder & community support

Serve as a professional point of contact for internal teams, owners, residents, and government entities

Support coordination with Owners’ Associations, community committees, and service providers — reflecting KAIZEN’s commitment to transparent, engaging community management

Assist in preparing meeting agendas, taking minutes, and following up on action items

Help coordinate community engagement, sustainability initiatives, and internal events

Data & process support

Assist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboards

Support the preparation of budgets, service charge notices, and compliance-related documentation

Help streamline administrative processes — embracing the Kaizen mindset to suggest improvements, reduce waste, and increase efficiency

Ensure strict confidentiality of financial, community, and stakeholder information

Emiratisation & national development

Participate in structured learning and mentorship to build career-ready skills in real estate, asset management, and business administration

Represent KAIZEN with pride and professionalism, contributing to our goal of building a workforce that reflects and serves the UAE community

Stay updated on UAE laws, regulations, and initiatives relevant to our industry — including RERA, JOPS, and local governance standards

Requirements

Must be an Emirati National (UAE Citizen)

University qualification; relevant certification in business administration, secretarial practice, or real estate is a plus

Fluency in Arabic and English (written & spoken) — essential

Strong computer literacy: MS Office (Word, Excel, PowerPoint, Outlook) and general digital tools

Excellent organizational skills, attention to detail, and ability to multitask

Positive attitude, willingness to learn, and commitment to continuous improvement

Good communication and interpersonal skills — able to interact respectfully with all levels of stakeholders

Knowledge of UAE culture, government protocols, and local practices is highly valued