Site Project Specialist
Accountabilities: Lead material-handling activities and procedures for assigned site projects, ensuring equipment and materials are properly received, inspected, controlled, stored, preserved, and transferred to construction teams or subcontractors.
Verify shipments against master shipping lists and individual packing lists, identifying missing, damaged, or incorrect items and documenting findings with photographs, drawings, and detailed inspection records.
Establish and maintain systems for material receipt, inventory, storage, release, stock control, and accessibility in coordination with project teams and erection subcontractors.
Ensure materials are stored and preserved according to packing-list requirements, manufacturer recommendations, company specifications, and applicable industry standards.
Monitor logistics from ports, airports, warehouses, and other locations to project sites, including temporary import and export requirements where applicable.
Procure local supplies and consumables as directed by project management and in accordance with established procedures.
Maintain inventory visibility and ensure logistics boxes and equipment remain aligned with installation schedules and project requirements.
Maintain complete documentation for deliveries, inspections, preservation activities, damages, missing components, daily events, and material-related claims or disputes.
Provide regular updates to site leadership regarding missing or damaged materials and coordinate follow-up actions to support timely replacement or resolution.
Participate in inspections, site meetings, and project coordination activities while maintaining compliance with environmental, health, and safety requirements.
Manage required site documentation, containment records, reports, correspondence, and administrative files.
Support project managers and site managers with workforce administration, including time-sheet collection, work-hour tracking, personnel documentation, and scheduled or ad hoc operational reporting.
Support site procurement, purchasing, invoice tracking, petty cash administration, monthly billing summaries, and maintenance of financial and purchasing records.
Coordinate accommodation and travel arrangements for new expatriate staff and site management personnel and assist with visa-related processes when required.
Coordinate equipment and material transportation from warehouses and maintain associated shipping documentation.
Maintain administrative supplies, purchase orders, calendars, correspondence, and filing systems while supporting day-to-day site office operations.
Ensure local authority requirements and applicable site procedures are understood and followed in coordination with site leadership.
Perform additional duties as required to support project execution, operational efficiency, and field service objectives.
Requirements:
Higher Diploma or bachelor’s degree, preferably in Engineering, Construction, Project Management, or a related discipline; significant relevant project management, engineering, or construction experience may also be considered.
5+ years of professional experience in project management, project coordination, engineering, construction, or a related field.
Strong practical understanding of field-service processes, project coordination, material management, and site operations.
Experience coordinating materials, equipment, contractors, suppliers, logistics, or construction activities in complex project environments.
Strong organizational and administrative skills, with the ability to maintain accurate records, schedules, inventories, reports, and documentation.
Excellent English proficiency with strong written and verbal communication skills.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Access.
Strong problem-solving skills and the ability to identify issues, investigate discrepancies, and drive them toward resolution.
Ability to work independently, prioritize competing demands, and maintain attention to detail in a fast-paced field environment.
Strong interpersonal and customer-service skills, with the ability to collaborate effectively with project teams, contractors, subcontractors, suppliers, and site leadership.
Self-motivated, dependable, adaptable, and comfortable taking ownership of assigned responsibilities.
Willingness and ability to travel for long-term project assignments.
Flexibility to work weekends, holidays, overtime, and other non-standard hours when required by field operations.
Benefits:
Opportunities to work on large-scale energy and power-generation infrastructure projects.
Field-based and project-driven work with exposure to complex technical and construction environments.
Opportunities for professional development in project management, engineering, logistics, and field operations.
Collaboration with multidisciplinary project, engineering, construction, and site teams.
Travel opportunities associated with long-term project assignments.
Supportive environment focused on safety, integrity, quality, inclusion, and strong project execution.
Equal employment opportunities and reasonable accommodations for qualified individuals with disabilities.
How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether?
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