Associate, General Administration Department

Job Responsibilities

The Associate will provide comprehensive support to the General Administration Department, with a focus on management and strategic initiatives, project coordination, Head Office liaison, corporate documentation, cross-functional coordination, and people-related matters. Key responsibilities include:

• Strategic & Project Support: Assist management in the implementation and follow-up of strategic initiatives, key projects and internal improvement initiatives. Coordinate project timelines, deliverables and action items, and follow up with relevant stakeholders to support timely implementation.
• Head Office Liaison & Management Reporting: Support day-to-day liaison and coordination with Head Office, including preparation and submission of regular and ad-hoc reports, management updates, presentations and meeting materials. Coordinate with internal departments to consolidate information and follow up on Head Office requests and action items.
• Corporate Documentation: Draft and prepare internal reports, management papers, meeting materials, official correspondence and other corporate documents in both Chinese and English, with a strong focus on high-quality Chinese business writing.
• Internal Coordination: Coordinate across departments on management requests, projects and other internal matters; facilitate information sharing, track action items and support effective cross-functional collaboration.
• People & Organizational Support: Assist with employee-related matters, internal coordination, documentation, staff initiatives, recruitment and other people or organizational projects as required.
• General Management Support: Provide support for departmental and company-wide initiatives, administrative coordination and other special assignments as required by management.

Requirements

• Bachelor’s degree in Business Administration, Management, Human Resources, Finance, Chinese, Communications, or a related discipline.
• 1–3 years of relevant working experience in corporate management, project coordination, management support, corporate administration, HR, or a related function.
• Strong written and verbal communication skills in English and Chinese , with excellent Chinese writing skills and the ability to independently draft professional reports, management papers, official correspondence and presentation materials in Chinese.
• Good organizational and project coordination skills, with strong attention to detail and the ability to manage multiple priorities.
• Strong interpersonal skills and ability to work effectively with different departments and stakeholders.
• Proficient in Microsoft Office, particularly PowerPoint, Word, and Excel.
• Responsible, proactive, and able to work independently in a fast-paced and cross-functional environment.