Exim Document Staff

Are you ready to power the future?

Join our pioneering team at Greenway Energy Indonesia, a newly established and innovative battery manufacturing startup in Indonesia. We are on a mission to revolutionize energy solutions for the Nation and the world. We are seeking a passionate, fast learner, and agile individuals who are to grow and be the part of building the better future.

MAIN RESPONSIBILITY

• Draft PIB (Import Declaration) and PEB (Export Declaration) accurately in CEISA 4.0 (HS Code, goods description, customs value, and party details).
• Monitor customs responses (SPPB/NPE), follow up on inspection lanes, and handle corrections or amendments when required.
• Prepare export and import documents, such as Commercial Invoice, Packing List, Bill of Lading/AWB, Certificate of Origin, and other supporting documents as required by buyers, suppliers, or L/C terms.
• Process permits, import/export restrictions (lartas), and cross-agency documents through INSW and Sipinter.
• Ensure data consistency across all documents (names, quantities, weights, values, HS Codes).
• Coordinate with forwarders/customs brokers, shipping lines, Customs, and internal teams (Purchasing, Sales, PPIC, Warehouse, Finance).
• Manage document administration: physical and digital filing, shipment tracking and recaps (ETD/ETA, document status), and data preparation for audits and reporting.

QUALIFICATIONS & REQUIREMENTS

• Minimum Diploma (D3) or Bachelor's degree in a relevant field (Management, Logistics, International Relations, Business Administration, or equivalent).
• Minimum 2-3 years of experience as an export-import staff member.
• Proficient in operating CEISA 4.0, INSW, and Sipinter.
• Solid understanding of export-import documents, Incoterms, HS Code classification, and customs procedures.
• Proficient in Microsoft Office, especially Excel.
• Good written English for correspondence with buyers and suppliers.
• Meticulous, organized, and disciplined in meeting deadlines (shipment cut-offs), able to work under time pressure.
• Strong communication and cross-functional coordination skills.

NICE TO HAVE

• Experience with L/C and working alongside customs brokers (PPJK).
• Experience in [manufacturing / relevant commodity] industry.
• Customs-related certification (e.g., customs specialist/PPJK) or exim training.
• Experience with ERP/SAP systems.

Skills: Teamwork, Export Documents, Import Export, Import and Export, Import and Export Declaration, International Trade, Import and Export Logistics, Trade Compliance, International Trade Settlement, Import and Export Document