administrative assistant

Education:

College/CEGEP.

Tasks:

• Arrange and co-ordinate seminars, conferences, etc..
• Supervise other workers.
• Establish and implement policies and procedures.
• Record and prepare minutes of meetings, seminars and conferences.
• Schedule and confirm appointments.
• Manage contracts.
• Answer telephone and relay telephone calls and messages.
• Oversee the analysis of employee data and information.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Oversee the preparation of reports.
• Order office supplies and maintain inventory.
• Organize staff consultation and grievance procedures.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Assign, co-ordinate and review projects and programs.
• Plan, organize, direct, control and evaluate daily operations.

Computer and technology knowledge:

• Google Docs.
• MS Excel.
• MS Outlook.
• MS PowerPoint.
• MS Windows.
• MS Word.
• Accounting software.
• MS Office.
• Electronic mail.

Personal suitability:

• Ability to multitask.
• Client focus.
• Reliability.
• Time management.
• Dependability.

Employment terms options:

• Evening.
• Shift.

Experience:

2 years to less than 3 years.

Employment terms options:

• Morning.
• Day.
• Weekend.

Support for youths:

• Participates in a government or community program or initiative that supports youth employment.
• Offers on-the-job training tailored to youth.
• Offers mentorship, coaching and/or networking opportunities for youth.
• Provides awareness training to employees to create a welcoming work environment for youth.