Purchasing Supervisor

Key Responsibilities

1. Leadership & Team Management

•Supervise, assign, and follow up on the work of local and overseas purchasing staff. (เพิ่มการดูแลจัดซื้อในประเทศ) •Provide effective leadership to promote high performance, teamwork, accountability, and operational efficiency. •Provide training, coaching, and guidance to subordinates at all levels to support their professional development and the Company’s business growth. •Maintain a positive and efficient working environment, ensuring that Company rules, regulations, and policies are consistently and fairly applied.

1. Domestic & International Procurement Operations

•Oversee and control purchasing activities (both local and overseas) to ensure accuracy, completeness, and compliance with Company procedures and management requirements. •Monitor and control procurement and purchasing expenses in accordance with the cost management plan approved by management. •Communicate, negotiate, and coordinate with local and overseas suppliers on pricing, payment terms, lead time, and Incoterms. •Issue purchase orders (P/O), track order status from confirmation, production, and vessel/flight booking through to warehouse receipt, ensuring timely delivery. •Track orders and ensure timely delivery and communicate with local and overseas suppliers for issue purchase orders (P/O). •Resolve issues such as late shipments, off-spec materials, or short quantities, including handling claims with suppliers. •Support effective negotiation and coordination with relevant parties to achieve the Company’s purchasing objectives. •Conduct regular supplier performance evaluations (both local and overseas). •Ensure the proper management, control, and handling of raw materials. •Work with Production Planning (PC/PMC) and the warehouse to plan purchases based on forecast and safety stock. •Monitor trends in raw material prices, ocean/air freight rates, exchange rates, and other factors affecting cost.

1. Import & Customs Clearance Compliance

•Verify the accuracy of import/shipping documents, including Commercial Invoice, Packing List, B/L or AWB, Certificate of Origin (Form E, Form D, etc.), Certificate of Analysis (COA), and MSDS. •Coordinate with shipping lines, freight forwarders, and customs brokers to ensure accurate, legal, and timely customs clearance. •Apply for, renew, and manage import permits/licenses with relevant government authorities, such as the Thai FDA, Department of Industrial Works (hazardous substances), Department of Agriculture, Department of Livestock Development, or BOI, depending on material types.

1. Financial & Billing Operations Oversee billing processes, credit terms, and payment schedules/cycles for both local and international vendors (e.g., T/T, L/C, CAD).

•Verify supplier billing documents, matching Purchase Orders (PO), Goods Receipt (GR), and Invoices (3-Way Matching) before submitting to the Finance & Accounting department to ensure accurate and on-time payment process

Qualifications:

1. Bachelor's degree or higher in Business Administration, Logistics & Supply Chain, International Trade, Finance, or a related field.
2. At least 5 years of experience in purchasing/procurement (both domestic and overseas) and import operations.
3. At least 2 years of experience at the supervisory/team management level.
4. Strong knowledge of customs clearance procedures, Incoterms, HS Codes, FTA privileges, and international/domestic payment methods (e.g., T/T, L/C).
5. In-depth knowledge of billing cycles, 3-way matching processes, credit terms, and payment workflows.
6. Proven experience obtaining import permits from Thai government agencies (FDA, Department of Industrial Works/hazardous substances, BOI, etc.).
7. Strong experience in sourcing suppliers (local & overseas), price negotiation, and contract management.
8. Strong cost analysis skills, financial awareness, and sensitivity to market trends.
9. Strong leadership, team management, negotiation, and interpersonal skills.
10. High attention to detail, especially regarding legal import documents, invoices, and contracts.
11. Good command of spoken and written English.
12. Proficient in MS Office (especially Microsoft Excel) and experience using SAP systems (e.g., SAP,ERP, Oracle, AX, or equivalent).