administrative assistant

*Overview*

EnviroTEM is hiring a full-time Administrative Assistant to keep the office running behind our field crews. It's a central role in a growing industrial cleaning company that serves mine sites across Ontario.

You'll coordinate payroll, manage the bookings and paperwork that a multi-site operation depends on, and be the organized point person our leadership team counts on. If you stay on top of a lot of moving pieces at once and follow through without being chased, this is your kind of job.

*What You'll Be Doing:*

• Run and track payroll, including timesheets, vacation, and benefit enrollments.
• Book camp and travel logistics for crews: rooms, accommodations, and flights ahead of each rotation.
• Handle accounts payable and invoicing, help prepare client quotes, and keep expenses tracked.
• Prepare employment paperwork, schedule interviews, run reference checks, and order the required record and driver checks.
• Keep the leadership team organized: track outstanding items, follow up, and keep priorities moving.
• Maintain accurate records and correspondence in SharePoint.

*What You Need to Succeed:*

• Two or more years of administrative experience.
• Payroll and bookkeeping experience is a strong asset, and QuickBooks skills are a real plus.
• Confident with Microsoft Office, especially Excel and Outlook, and comfortable learning new payroll and accounting systems.
• Highly organized, accurate, and able to hold many priorities at once without dropping them.
• Discreet with confidential payroll and employee information.
• Post-secondary education in business or office administration is welcome, though the right experience matters more.

*Why Work With Us:*

EnviroTEM sets the standard in industrial cleaning for mining, and that standard runs straight through the office. This role keeps crews paid, sites staffed, and jobs moving.

• Competitive salary and a full benefits package.
• Direct work with the people who run the company, where your judgment counts.
• Room to grow as the business does.
• A team that takes safety, and each other, seriously.

If you're the organized, dependable person who makes everything around you run better, apply today.

Pay: $45,000.00-$55,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off
• RRSP match
• Vision care

Work Location: Hybrid remote in Kapuskasing, ON