human resources administrator

*Human Resources Administrator*

*Job Title: *Human Resources Administrator

*Status: *0.50 FTE

*Location: *EFry Health Services Society, Surrey

*Posting #: *23-017

*Schedule: *Monday ? Friday

*The Opportunity*

EFry Health Centre is seeking an organized, detail-oriented and collaborative Human Resources & Administrative Coordinator to join our team in a 0.50 FTE permanent part-time position.

Reporting to the Executive Director, the Human Resources Administrator is responsible for coordinating the day-to-day human resources administration of the Health Centre while also providing administrative support to the Executive Director and Operations Manager.

This position supports the employee lifecycle from recruitment and onboarding through ongoing employment and offboarding. Key responsibilities include recruitment and onboarding, payroll and benefits administration, employment and contractor agreements, leave and vacation administration, training and credential tracking, staffing coverage, Ministry and funder reporting, and maintaining confidential employee records.

The successful candidate will be highly organized, comfortable managing multiple priorities and deadlines, and able to work independently while contributing to a collaborative, team-based healthcare environment.

*Key Responsibilities*

*Human Resources & Recruitment*

• Coordinate the day-to-day human resources administration of the Health Centre.
• Support recruitment processes, including posting positions, coordinating interviews, communicating with candidates and preparing recruitment documentation.
• Coordinate reference checks, criminal record checks and other pre-employment requirements.
• Coordinate all administrative aspects of new employee onboarding, including employment documentation, orientation requirements, Electronic Medical Record (EMR) training and other required training.
• Maintain confidential employee and HR records, ensuring documentation is complete, accurate and current.
• Prepare, distribute and track employment and contractor agreements, renewals, amendments and related documentation.
• Maintain and monitor employee vacation and leave entitlements, ensuring records are accurate and up to date.
• Support the Operations Manager with employee leave requests, including reviewing available entitlements, identifying potential scheduling or coverage impacts, and assisting with the approval or decline process.
• Assist with coordinating urgent staffing coverage resulting from illness, unexpected absences and other short-term staffing needs.
• Coordinate employee offboarding, including required documentation, payroll and benefits changes, return of organizational property and other administrative requirements.
• Prepare HR-related correspondence, documentation, forms and employee communications as required.

*Payroll & Benefits*

• Prepare and process bi-weekly payroll using Payworks, ensuring employee hours, vacation, leaves, compensation changes and other payroll information are accurate and processed within required timelines.
• Review payroll information for accuracy and follow up on discrepancies or missing information prior to processing.
• Maintain accurate and confidential payroll records, including changes to employment status, compensation, leaves and deductions.
• Prepare and submit required payroll reports and supporting documentation to Finance for reconciliation and financial reporting.
• Administer employee benefits, including new enrolments, changes and terminations, and maintain accurate benefits records.
• Respond to employee questions regarding payroll, benefits, vacation and leave entitlements, escalating more complex matters to management as appropriate.
• Ensure payroll and benefits records and documentation are maintained accurately, confidentially and in accordance with organizational requirements.

*Training, Credentials & Compliance*

• Maintain and monitor employee training records, professional credentials, licences