QS Admin

Job Summary

Support the Quantity Surveyor (QS) by preparing quotations, maintaining project records, managing supplier communications, updating costing sheets, and assisting with reporting and administrative tasks to ensure accurate project cost control and documentation.

Responsibilities

• Prepare, format, update, and issue quotations based on approved pricing to support QS project cost management
• Maintain accurate project records including quotations, drawings, contracts, variation orders (VO), and other documentation
• Request and follow up on supplier and subcontractor quotations while maintaining updated contact lists
• Prepare purchase orders according to approved QS requests and budget allocations
• Update project costing sheets using data from invoices, purchase orders, and subcontractor claims to reflect current financial status
• Prepare and maintain variation order (VO) records, ensuring all approval documents are properly filed and accessible
• Update quotation status, project progress records, and track outstanding documents to support project monitoring
• Assist QS in preparing weekly costing, quotation, and project status reports for management review
• Manage filing, email correspondence, follow-ups, data entry, and other administrative tasks to support QS operations
• Perform additional duties as assigned