Bid, Tender & Business Development Officer

Key Responsibilities Tender & Bid Management

Source, evaluate, and track relevant tender opportunities from government, NGO, donor, private sector, and other procurement platforms. Review tender documents, identify key requirements, and determine eligibility and submission requirements. Coordinate and manage the entire tender process from opportunity identification to final submission. Prepare, write, edit, and compile technical and financial proposals in collaboration with relevant internal teams. Develop high-quality proposal documents that are clear, professional, compliant, and visually well-presented. Prepare tender submission checklists and ensure all mandatory requirements, supporting documents, and compliance documents are included. Manage tender deadlines and ensure submissions are completed accurately and on time. Maintain and update a database of tender opportunities, submissions, templates, company documents, CVs, certifications, and compliance documents. Coordinate with technical, finance, management, and other teams to collect the information required for proposals. Conduct research to support proposal development, including client research, industry research, competitor analysis, and project background research.

Business Development

Identify and research potential clients, business opportunities, partnerships, and new markets. Actively source opportunities beyond formal tenders, including direct business opportunities and strategic partnerships. Develop and maintain a pipeline of potential leads and business opportunities. Support the preparation of company profiles, capability statements, presentations, proposals, and other business development materials. Assist in developing strategies for approaching potential clients and converting opportunities into business. Conduct market and competitor research to identify emerging opportunities and areas for growth. Maintain accurate records of leads, opportunities, proposals, and business development activities. Support follow-ups with potential clients and partners where required. Contribute ideas and recommendations that can support revenue growth and business expansion.

Project & Workflow Coordination

Manage bid and business development tasks, timelines, and workflows using Trello or other project management tools. Ensure all activities are properly tracked and deadlines are closely monitored. Develop and maintain efficient systems for organising tender and business development documents. Work independently while providing regular updates on opportunities, progress, challenges, and upcoming deadlines.

Requirements

Bachelor’s degree or Diploma in Business, ICT, Procurement, Marketing, Communications, Project Management, or a related field . Proven experience in tender preparation, bid management, proposal writing, business development, or a similar role . Strong experience in preparing professional technical and/or financial proposals. Excellent written and verbal communication skills. Strong research, analytical, and problem-solving skills. Exceptional attention to detail and ability to identify missing information, errors, and compliance issues. Strong organisational and time-management skills. Ability to manage multiple opportunities and deadlines simultaneously. Proficiency in Microsoft Word, Excel, and PowerPoint. Experience using Trello, Asana, ClickUp, or other project management tools. Ability to professionally format and present documents using Canva or other document design tools. Ability to work independently, take initiative, and follow through on tasks with minimal supervision.

Added Advantages

Experience preparing successful government, NGO, donor-funded, or private-sector tenders. Strong understanding of procurement and tendering processes. Experience in business development, lead generation, client acquisition, or partnership development. Experience working in an ICT, technology, digital, consulting, or professional services environment. Knowledge of ICT terminology, technology solutions, and project documentation. Experience developing company profiles, capability statements, pitch decks, and sales presentations. Experience using CRM or lead management systems. Strong networking and relationship-building skills.

Key Competencies

The ideal candidate should demonstrate:

Strong attention to detail and accuracy. Excellent proposal and business writing skills. Commercial and business awareness. Proactive opportunity identification. Strong research and analytical ability. Excellent planning and organisation. Ability to work under pressure and meet strict deadlines. Strong sense of ownership and accountability. Ability to multitask without compromising quality. Professional communication and interpersonal skills. Ability to identify problems and proactively recommend solutions.